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Medical Workforce Coordinator
2 months ago
Northern Beaches Hospital is a contemporary 488-bed facility operated by Healthscope, located in the heart of the Northern Beaches region. Our hospital is dedicated to providing high-quality patient care and a positive experience for all patients, staff, and visitors.
The RoleWe are seeking a highly skilled and experienced Medical Workforce Coordinator to join our team. As a key member of our Medical Workforce Unit, you will be responsible for providing efficient and effective administration services to support the functions of the unit.
Key Responsibilities:- Medical Workforce Rostering: Administer JMO rosters, ensuring equitable and cost-effective rosters that follow best practices and manage additional rostered/unrostered overtime.
- Payroll Management: Manage the payroll system for JMOs, including data entry and verification of rosters, ensuring staff are costed correctly and overtime, callbacks, and adjustments are entered accurately.
- JMO Recruitment and Onboarding: Coordinate JMO recruitment, onboarding, and credentialing, and manage JMO recruitment/rotation processes for Healthscope, collaborating with the Northern Sydney Network, business units, and secondment sites as required.
- Administrative Support: Provide a broad range of administrative support, including preparing reports, newsletters, correspondence, meeting papers, and audits (mandatory training, AHPRA, Visa, WWCC, Safe Working Hours, UROC).
- Junior and Senior Medical Staff Support: Assist with junior and senior medical staff enquiries, orientation, and wellbeing by providing timely advice, support, and guidance as appropriate.
- Knowledge and Compliance: Maintain comprehensive knowledge of relevant industrial awards, legislative requirements, and policies and procedures at a local, district, and State level.
- Strategic Contribution: Contribute to the overall strategic direction of the unit and achievement of key performance indicators, planning, and implementation as required.
- Relevant Qualifications and Experience: Relevant tertiary qualifications and/or relevant equivalent work experience, ideally in a Medical Workforce or hospital setting.
- Interpersonal and Communication Skills: Strong interpersonal skills and the ability to collaborate effectively with the Medical Workforce Unit Manager and team members.
- Initiative and Analytical Skills: Demonstrated ability to take initiative, work independently, and learn quickly, with high-level analytical skills and attention to detail.
- Workload Management: Proven ability to manage workload in a high-volume environment with competing priorities.
- Confidentiality and Discretion: Proven ability to liaise with and build rapport with a diverse range of staff while maintaining confidentiality and exercising discretion.
- Communication and Technology Skills: Demonstrated excellent written and verbal communication skills and proficiency in the use of Internet, email technology, and MS Office applications, as well as experience in the use of complex electronic/software systems and applications.
- Roster and Payroll Experience: Demonstrated knowledge of roster and/or payroll processes and practices with the ability to interpret employment conditions and awards for medical staff.
- Recruitment and Remuneration Experience: Demonstrated knowledge of recruitment and remuneration processes and practices with the ability to interpret employment conditions for medical staff.
- Supportive Environment: Work alongside dedicated professionals who are committed to improving healthcare delivery.
- Critical Role: You'll be at the heart of our medical workforce operations, ensuring accurate rosters, efficient payroll management, and seamless recruitment processes.
- Learning Opportunities: We're looking for a motivated self-starter who thrives on learning, with opportunities to expand skills and knowledge while contributing to meaningful projects.
- Employee Benefits: Our OneHealthscope rewards program offers a range of wellness benefits, discounted Healthscope services, salary packaging, and discounted onsite parking at Northern Beaches Hospital.
