Medical Workforce Coordinator
3 weeks ago
The Medical Workforce Coordinator plays a vital role in ensuring the efficient and effective operation of our medical workforce. This position reports directly to the JMO Unit Manager and works in collaboration with the Medical Workforce team.
Key Responsibilities:- Administer JMO rosters, ensuring that rosters are equitable, cost-effective, and best roster practices are followed.
- Manage the payroll system for JMOs, including data entry and verification of rosters, ensuring staff are costed correctly, and overtime, callbacks, and adjustments are entered correctly.
- Coordinate JMO recruitment, onboarding, and credentialing, and manage JMO recruitment/rotation processes for Healthscope, collaborating with the Northern Sydney Network, business units, and secondment sites as required.
- Provide a broad range of administrative support, including preparing reports, newsletters, correspondence, meeting papers, and audits.
- Assist with junior and senior medical staff enquiries, orientation, and wellbeing by providing timely advice, support, and guidance as appropriate.
- Maintain comprehensive knowledge of relevant industrial awards, legislative requirements, and policies and procedures at a local, district, and State level.
- Contribute to the overall strategic direction of the unit and achievement of key performance indicators, planning, and implementation as required.
- Relevant tertiary qualifications and/or relevant equivalent work experience, ideally in a Medical Workforce or hospital setting.
- Strong interpersonal skills and the ability to collaborate effectively with the Medical Workforce Unit Manager and team members.
- Demonstrated ability to take initiative, work independently, and learn quickly.
- Proven ability to manage workload in a high-volume environment, with competing priorities, requiring high-level analytical skills and a high level of attention to detail.
- Proven ability to liaise with and build rapport with a diverse range of staff while maintaining confidentiality and exercising discretion.
- Demonstrated excellent written and verbal communication skills and interpersonal skills.
- Demonstrated proficiency in the use of Internet, email technology, and MS Office applications and experience in the use of complex electronic/software systems and applications.
- Demonstrated knowledge of roster and/or payroll processes and practices with the ability to interpret employment conditions and awards for medical staff.
- Demonstrated knowledge of recruitment and remuneration processes and practices with the ability to interpret employment conditions for medical staff.
To be successful in the role, you will prioritize effectively and function in a busy teamwork environment to meet deadlines, have experience in a similar unit in the public or private sector, demonstrate knowledge of computer applications, and develop positive working relationships with internal and external stakeholders.
Why join us?
- Supportive Environment: Work alongside dedicated professionals who are committed to improving healthcare delivery.
- Critical Role: You'll be at the heart of our medical workforce operations, ensuring accurate rosters, efficient payroll management, and seamless recruitment processes. Your contributions directly impact patient care and the smooth functioning of our healthcare services.
- Learning Opportunities: We're looking for a motivated self-starter who thrives on learning. You'll have the chance to expand your skills and knowledge while contributing to meaningful projects that matter.
- Employee Benefits: Our OneHealthscope rewards program gives you access to a range of wellness benefits, discounted Healthscope services for you and your family, salary packaging (novated leasing and superannuation) as well as discounted onsite parking at Northern Beaches Hospital and access to Fitness Passport.
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