Administrative Support Professional

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministration Full time $45,000 - $60,000
Administrative Support Role

The role of an Administration Assistant plays a vital part in ensuring the smooth day-to-day operations within our Distribution Centre.

Job Description:

This is a dynamic position that supports various key processes including payroll, supplier invoicing, procurement, export paperwork, and operations reporting. As an Administration Assistant, you will work closely with our DC teams to maintain efficiency and accuracy while gaining valuable exposure to important procedures.

Responsibilities:
  • Validate timely supplier invoices to ensure alignment with agreed terms
  • Organize documents into appropriate filing systems for audit purposes and best practices
  • Assist in procuring office and warehouse consumables, optimizing costs and maintaining adequate stock levels
  • Prepare necessary paperwork for export orders (air and sea freight) to meet compliance requirements
  • Investigate and resolve PSR tickets through liaison with stores and inventory teams
  • Provide weekly reports and analytics on warehouse operations to support decision-making and continuous improvement as requested by the Administration Manager
  • Update daily web order status and coordinate with relevant team to resolve issues affecting aged orders
  • Support employee recruitment, induction, and onboarding queries for the DC
Requirements:
  • Minimum 1-2 years' experience in an administrative role within warehouse operations
  • Previous experience working with Dolfin or similar systems
  • Experience with warehousing and HRIS systems
  • Skills in procurement processes and financial reconciliation
  • Strong analytical and reporting abilities
  • Intermediate proficiency in Microsoft Suite
  • Effective stakeholder management
  • Preferably experience with export order documentation and compliance but not mandatory
What We Offer:
  • Birthday leave
  • Competitive salary
  • Paid parental leave
  • Referral bonus scheme
  • Training and development opportunities to evolve your career
  • Chance to progress across all areas of the business, including Retail, Support Office, and Distribution Centre
  • Staff discounts
  • Employee Assistance Program and Mental Health champions

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