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Administrative Coordinator

2 months ago

Melbourne, Victoria, Australia State Government of Victoria, Australia Full time
About the Role

We are seeking a highly skilled and experienced Branch Support Officer to join our team at the Department of Government Services. This is a key administrative role that requires a high level of confidentiality, discretion, and attention to detail.

The successful candidate will provide high-level administrative and business support to senior managers and teams, including management of executive stakeholder meetings, preparation of papers, agendas, and minutes, coordination of branch reporting, and management of internal financial, HR, and briefing processes.

The role also involves coordinating the delivery of project outputs, preparing project plans, monitoring and reporting on project status, contributing to risk and issue management, establishing and maintaining relationships with stakeholders, and participating in and facilitating project meetings.

We are looking for a motivated and self-starting individual with a focus on service excellence and a proven ability to work in a complex, sensitive, and fast-paced environment.

Key Responsibilities

  • Provide high-level administrative and business support to senior managers and teams
  • Manage executive stakeholder meetings, prepare papers, agendas, and minutes
  • Coordinate branch reporting and manage internal financial, HR, and briefing processes
  • Coordinate the delivery of project outputs and prepare project plans
  • Monitor and report on project status and contribute to risk and issue management
  • Establish and maintain relationships with stakeholders and participate in project meetings

Requirements

  • Demonstrated experience in providing high-level administrative and business support to senior managers or teams
  • Proficiency in a range of administrative, HR, and finance software programs
  • Ability to effectively manage relationships with internal and external stakeholders
  • Extensive experience planning, prioritizing, and managing competing tasks to strict deadlines
  • Highly developed initiative and ability to work under pressure with limited supervision

What We Offer

We offer a dynamic and supportive work environment, opportunities for professional development, and a competitive remuneration package. If you are a motivated and experienced administrative professional looking for a new challenge, we encourage you to apply.