Leasing Coordinator
1 week ago
We are seeking a highly organized and detail-oriented Leasing Coordinator to join our Property & Leasing team at Accent Group Limited.
As a key member of our team, you will be responsible for the coordination and management of lease documentation, ensuring seamless execution and recording of all information. Your primary focus will be on monitoring and tracking leases, updating databases, and communicating commercial terms to relevant departments.
Key Responsibilities:- Coordinate and manage lease documentation, including monitoring and tracking leases to execution.
- Update Lease Eagle Database and maintain accurate records.
- Communicate commercial terms to relevant departments, ensuring timely and effective communication.
- Ensure all lease documentation, including Contribution deeds and other relevant documents, are correctly executed and returned in a timely manner.
- Follow up on fully executed leases and file in a timely manner.
- Maintain Property Files, ensuring fully executed leases and relevant correspondence are received, scanned, and on file.
- Maintain all Property Data Bases, including Lease Eagle, spreadsheets, etc., in line with commercial agreements and dates as per Store Development schedule.
- Run Handover reports and review weekly with Store Development Team.
- Update date changes once approval is received from Landlords.
- Assist the Senior Leasing Administrator and corporate lawyer with negotiation and finalization of leases where required.
- Coordinate execution for all storage license agreements and upkeep register of all storage units and associated costs.
- Update charges in Lease Eagle – outgoings increase each year.
- Prepare and send quarterly cap email reminders to landlords.
- Audit storage units on a regular basis with Retail team and leasing team.
- Liaise with Operations team to ensure all Shopfitter and Landlord defects have been completed and all conditions of payment fulfilled.
- Ensure payments are received promptly in line with terms of agreement.
- Circulate Outstanding Contribution schedule to management and Finance – weekly.
- Arrange insurance certificates for new stores with our insurer.
- Provide Insurance Certificates for all new stores and annually for all stores to landlords – upkeep register throughout year.
- Prepare Certified Sales certificates quarterly (caps) and annually.
- Assist Senior Leasing Administrator, Commercial Leasing Manager, GM Property and Leasing Team where required.
- Liaise with Landlords in relation to store maintenance issues where landlord is responsible for cost recovery.
- Communicate any requests from landlords for access to stores with our Retail Team.
- Attend new store opening meetings and take minutes to share with the property team.
- Strong communication skills, both written and verbal.
- Strategic thinking with experience in implementing process improvements and efficiencies within a lease administration role.
- Excellent time management skills – handle multiple tasks simultaneously, with the ability to prioritize and meet deadlines.
- Intermediate Microsoft Office Suite.
- Intermediate computer skills, including Microsoft Excel.
- Ability to build strong and effective relationships.
- Affiliation with Accent Group Core values and 'Make It Happen' attitude.
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