Legal Assistant, Real Estate

4 weeks ago

Melbourne, Victoria, Australia Herbert Smith Freehills Full time

About Herbert Smith Freehills

We are a leading global law firm with over 150 years of experience in delivering high-profile work that matters to our clients. Our team of experts advises many of the largest and most ambitious organisations across all major regions of the globe.

The Opportunity

We are seeking an experienced Secretary to join our Melbourne Real Estate team, supporting Jane Hodder, Office Managing Partner, and team of lawyers. As a Legal Assistant, you will play a pivotal role in the team and be a trusted adviser for the wider firm with all administrative matters relating to the Real Estate practice group.

Your Key Responsibilities

  • Manage Partners' internal and external appointments, including diary management.
  • Organise national and international travel, including arranging visas where required.
  • Assist the wider Real Estate team with any ad-hoc administrative tasks.
  • Manage Partners' inbox and respond when required.
  • Take full ownership of files on iManage, including opening and closing files.
  • Manage billing processes for your direct team.
  • Assist with the organisation of meetings, large-scale events, and seminars.
  • Draft internal and external communication on behalf of the Partner.
  • Assist with document creation, editing, formatting, and finalisation.
  • Mentor Administrative Assistants.
  • Liaise with clients and internal stakeholders by phone, email, and in-person using a very professional and personable manner.

Requirements

  • At least 3 years' Secretary or Personal Assistant experience.
  • Proven ability to uphold a high level of confidentiality.
  • Impeccable attention to detail.
  • Adaptability and the ability to think on your feet in a fast-paced environment with changing deadlines.
  • Tech-savviness with a sound understanding of Microsoft Office Suite.
  • Previous experience in extensive calendar and inbox management.
  • Ability to anticipate Partner requirements to reduce administrative time.
  • Strong written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

About Us

We value your wellbeing, both at home and work, and we place a strong emphasis on mental health. If you need support, you'll have it, and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.

What We Offer

We offer a range of benefits, including 26 weeks' paid parental leave, a holistic wellbeing fund, and a home office allowance. For more information, please visit our website.

Applications

We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+, and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

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