Administrative Assistant

4 days ago

Wollongong, New South Wales, Australia beBeeSupport Full time $40,000 - $56,000

We are seeking a dedicated team member to fill the role of Reception and Administrative Support. This position is ideal for someone who enjoys working in a supportive environment, interacting with clients and providing administrative assistance.

Key Responsibilities:

  • Greet clients in a warm and professional manner
    - Schedule and book in appointments
    - Process intake forms and collect client information
    - Handle billing, payments, and medicare rebate processing
    - Keep the waiting area clean and organized
    - Perform basic administrative tasks such as filing, scanning, and data entry, while strictly maintaining client privacy

Required Skills and Qualifications:

- Previous experience in an administration or reception role; experience in a psychology or mental health clinic is highly regarded
- Excellent communication and interpersonal skills
- Strong organisational and time management abilities
- Comfort with technology and appointment scheduling software - plus if you're familiar with Zanda (similar to PowerDiary)

Benefits:

- This is a part-time, casual role suited to someone who values a calm and slower-paced work environment. It may be particularly appealing to mature-aged individuals or university students studying psychology looking for flexible work arrangements.
- You will have the opportunity to work independently while still being part of a small team, making this a great fit for someone who values autonomy but also appreciates support when needed.

Working Conditions:

- The role involves working two days per week—Mondays and Thursdays, from 8:30 AM to 5:30 PM—at our quiet clinic located on Burelli Street in Wollongong.

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