Coordinating Contracts Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeContracting Full time $120,000 - $125,000
Job Overview

The Coordinating Contracts Specialist role involves supporting Pre-Construction and Project Delivery teams across various projects. This opportunity is ideal for individuals looking to advance or consolidate their experience in a well-rounded coordination role.

Main Responsibilities
  • Coordinate and manage drawings, specifications, and consultant reports.
  • Liaise with designers and consultants to resolve design queries and ensure up-to-date documentation.
  • Schedule design meetings, prepare agendas, take minutes, and circulate documentation.
  • Issue tender packages and coordinate site visits for subcontractor pricing.
  • Prepare letting schedules and assist in compiling tender submissions.
  • Support statutory approvals, including planning permits, building permits, and landlord approvals.
  • Track document versions and maintain an organized archive of all pre-construction materials.
  • Provide day-to-day administrative support to Project Managers.
  • Track and update project documentation such as RFIs, variations, and submittals using tools like Procore.
  • Assist with procurement: issuing POs, following up deliveries, and organizing subcontractor agreements.
  • Build scopes of work based on construction documentation.
  • Attend site meetings (virtually or in-person) and record action items.
  • Prepare regular project reports and progress updates for clients and stakeholders.
  • Support safety compliance, including OHS documentation, contractor pre-qualifications, and inductions.
Requirements
  • At least 4-5 years experience in a project admin, contract admin or project coordinator role.
  • Strong organizational skills and the ability to manage multiple priorities.
  • Confidence reading construction drawings and communicating with trades.
  • Experience with Procore.
  • A proactive, detail-focused mindset and team-first attitude.
Benefits
  • This role offers opportunities for professional growth and development.
  • A supportive team environment that fosters collaboration and innovation.
  • A chance to work on diverse projects and contribute to their success.
Others

Please note that this role requires a strong attention to detail and excellent communication skills. The ideal candidate will be able to work effectively in a fast-paced environment and prioritize tasks accordingly.

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