Support Professional

3 days ago

Brisbane, Queensland, Australia beBeeLeadership Full time $60,000 - $100,000
Job Overview

Nine is Australia's largest locally owned media company. Working here, you'll have access to a unique range of experiences and opportunities, helping drive the success of the country's most trusted television, radio, digital and publishing brands.

We bring people together, celebrate the big moments, and capture the everyday ones.

This dynamic role supports senior leaders and ensures the smooth operation of offices. The successful candidate will be a central liaison, engaging with key stakeholders and overseeing office functions. We are looking for an agile and passionate professional with impeccable organization and strong interpersonal skills, ready to take on a diverse range of tasks from coordinating high-profile events to driving internal communications.

Main Responsibilities
  • Provide proactive, strategic support to senior leaders, anticipating needs and opportunities to enhance efficiency and effectiveness.
  • Manage calendars with foresight, balancing demands and strategically planning ahead to ensure smooth operations.
  • Prepare documents and presentations with attention to detail and a focus on professionalism.
  • Coordinate events and meetings, handling logistics with precision and ensuring everything runs smoothly.
  • Oversee administrative tasks with strong organisational skills, ensuring efficient management.
  • Administer invoices and expenses promptly, meeting all deadlines.
  • Coordinate travel arrangements and detailed itineraries, ensuring thorough planning.
  • Promote effective collaboration between cross-functional teams and offices, ensuring alignment and communication.
  • Uphold confidentiality and maintain professionalism in all interactions and responsibilities.
  • Proactively maintain a log of commitments, ensuring timely follow-ups and strategic oversight of all key matters.
Required Skills and Qualifications
  • Proven experience as an Office Assistant/Manager, Personal Assistant or Executive Assistant, effectively supporting leaders.
  • Exceptional interpersonal skills, with a friendly and professional demeanor.
  • Ability to build and maintain strong internal and external relationships, working with a diverse range of backgrounds and cultures.
  • Mature and proactive approach, with a strategic lens for identifying and addressing gaps and driving continuous improvement.
  • A go-getter attitude, committed to supporting senior leaders and excelling in day-to-day execution.
  • Advanced skills in Microsoft Office and Google Suite.
  • Exceptional organisational, project management, and problem-solving skills, with the ability to multitask effectively.
Benefits

Our flexible work options vary by role and team. Depending on the position, this may include flexible hours, hybrid work, or part-time arrangements. We welcome discussing your flexibility needs during the hiring process - just ask the Talent Acquisition team.

We offer a comprehensive benefits package including:

  • 18 weeks paid parental leave with no distinction between primary and secondary carers.
  • Access to exclusive programs and experiences.
  • Digital newspaper subscription to our mastheads.
  • Annual gift voucher for Stan subscription.
Inclusive Workplace Culture

We're committed to a safe, respectful and inclusive workplace culture. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best.

We welcome applications from diverse backgrounds and cultures, and encourage candidates to apply if they require any adjustments to the recruitment process.

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