Administrative Support Associate

3 days ago

Australia beBeeAdministrative Full time $45,000 - $75,000
Job Summary

The Administrative Support Associate plays a vital role in supporting senior management by providing high-quality administrative services.

This position is responsible for reception duties, including receiving and screening visitors, managing office amenities, and coordinating meetings and events.

Key Responsibilities:
  • Receive and screen visitors, field telephone calls, take messages, and re-direct calls.
  • Assist with employee onboarding and offboarding processes, including arranging home office packages and desk setup.
  • Maintain office registers, such as Building Access Cards and Keys.
  • Support and coordinate the booking of meeting rooms, client visits, and catering.
  • Organize company and employee events.
  • Maintain supplies, check stock levels, place orders, and verify receipt of supplies.
  • Manage visitor and contractor sign-in register.
  • Ensure all office amenities are maintained to a high standard.
  • Receive, sort, and distribute mail, arrange couriers, and provide communication regarding building-related matters.
  • Book travel arrangements, including flights, cars, hotels, and restaurants.
  • Provide administrative support to the HR Team, scheduling interviews, and other tasks as required.
Requirements:
  • Minimum 12 months of administrative and/or reception experience.
  • Proficient knowledge of MS Office suite.
  • Excellent time management skills and ability to prioritise work.
  • Proven ability to deliver tasks on time and with a high degree of accuracy.
  • Experience in building and maintaining positive relationships with clients, senior management, and other departments.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
What We Offer:
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive compensation package.

As a key member of our team, you will have the opportunity to make a real impact and contribute to the success of our organisation.

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