Administrative Coordinator
1 month ago
Bilingual Consulting (T/A Blackburn Speech & Paediatric Therapy) is a multidisciplinary allied health clinic dedicated to providing high-quality services to our clients. We offer a range of therapies, including speech therapy, occupational therapy, play therapy, and psychology services.
We cater to a diverse client base, primarily serving paediatric clients, but also providing services to teenagers and adults in the community. Our mission is to empower our clients through skilled, bilingual, and family-centred therapy services.
About the RoleWe are seeking a highly skilled and experienced Receptionist to join our team. As a key member of our administration team, you will be responsible for providing exceptional customer service, managing the front desk, and ensuring the smooth operation of our practice.
Key Responsibilities- Represent the practice as the first point of contact, greeting clients and visitors, and answering incoming calls.
- Manage the front desk, including diary management, waiting list triage, and organisation.
- Provide administrative support to the Director, including mail management, email management, and document preparation.
- Update and maintain client files, including scanning documents, filing electronic and hard copy documents, and archiving closed files.
- Assist with the coordination and invoicing of sub-letters and sub-contractors.
- Follow up with weekly tasks and complete procedural checklists.
- Monitor and maintain the reception area, practice rooms, and waiting area to ensure a clean and tidy environment.
- Assist with the technical setup of patient examinations, including instructing patients where to wait or initiating testing protocols.
- Provide training and feedback to the reception team to ensure processes and quality of service are maintained.
- Experience working in a medical practice is an advantage but not essential.
- Highly developed verbal and written communication skills.
- Excellent attention to detail.
- Ability to manage and organise work and self in a systematic, accurate, and timely manner.
- Information Technology skills, including proficient use of major programs and packages (Word, Excel, PowerPoint).
- Experience working with culturally and linguistically diverse communities.
- Experience working with children.
- Experience in the provision of health promotion/community education activities.
- Fluency in English and ability to converse in Cantonese and Mandarin.
- Accurate typing – 40wpm.
- Computer skills and knowledge.
- Microsoft Office Suite – Basic/Intermediate.
- Knowledge and operation of standard office equipment.
- Current knowledge of clerical and administrative procedures and systems, such as filing and record keeping.
- Strong communication skills – written and verbal.
- Excellent planning and organising.
- Ability to effectively prioritise.
- Problem assessment and problem-solving.
- Information gathering and information monitoring.
- High attention to detail and accuracy.
- Flexibility and adaptability.
- Strong customer service orientation.
- Teamwork focus and approach.
- A competitive salary and benefits package.
- A dynamic and supportive work environment.
- Opportunities for professional growth and development.
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