Administrative Officer

2 weeks ago

Melbourne, Victoria, Australia beBeeGovernance Full time $90,000 - $125,000
Job Title: Administrative Officer - Governance

About the role:

The Department of Health is seeking a skilled administrative officer to provide high-level support to the organisation's Board, CEO, and committees. Working across the department, the officer will use their knowledge and experience to administer governance functions.

Reporting directly to the Manager, Operations and Governance, the officer will support the department through the administration of internal processes, including briefing papers, minute-taking, and action registers. The role requires precision and accuracy in producing records of complex discussions.

The administrative officer role will have a communications focus, improving processes by facilitating information sharing and working closely with others. Experience effectively working with diverse people and groups will be crucial to success.

The role operates in a fast-paced environment where priorities shift quickly. We seek a high-performing individual who can confidently navigate changing demands, reprioritise tasks, and maintain clarity under pressure.

Key Accountabilities include:

  • Supporting the CEO, Chair, Deputy Chair, and Board members in carrying out statutory roles and advisory responsibilities.
  • Providing administrative support, including meeting agendas, papers, conflict of interest declarations, minuting meetings, and maintaining action registers.
  • Managing logistical and operational matters relating to Board and committee business.
  • Assisting with corporate governance functions and oversight arrangements to ensure compliance with relevant legislative obligations.
  • Developing strategies to monitor and evaluate administrative services, identify risks, and opportunities for innovation.

Essential Requirements:

- Understanding of statutory requirements and public sector policies and standards.

- A tertiary qualification in law, public policy, or corporate governance skills is preferable.

- Experience in financial literacy, audit/internal controls, and risk management is preferable.

We offer:

- Meaningful work contributing to public health.

- Opportunities for growth and development within the department and Victorian Public Service.

- Commitment to work-life balance, flexible working arrangements.

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