Marine and Defence Operations Specialist

7 days ago

Melbourne, Victoria, Australia beBeeDefence Full time $65,000 - $95,000
Job Summary

We are seeking a highly skilled and detail-oriented individual to manage the end-to-end ordering and invoicing process for our Marine and Defence customers across Australia and internationally.

This is a unique opportunity to contribute to critical national infrastructure while working in a dynamic and supportive team. The successful candidate will have excellent analytical and communication skills, with the ability to effectively collaborate with stakeholders at all levels.

The ideal candidate will be proactive and organized, with a high degree of attention to detail and the ability to adapt to changing priorities and manage multiple tasks concurrently.

About the Role
  • Manage the full Order-to-Cash (OTC) process for Marine and Defence fuel and lubricant deliveries, including Defence Fuel Installations (DFIs), commercial ports, marinas, airports, and remote locations.
  • Coordinate with internal and external stakeholders, including Defence Fuel Services Branch, UGL, third-party suppliers, and Viva Terminal staff.
  • Resolve pricing and documentation queries to ensure accurate and timely delivery and invoicing.
Key Responsibilities
  • Process vendor invoices for Marine operations.
  • Create and maintain customer/vendor accounts.
  • Update master data and spreadsheets.
Requirements
  • Strong analytical skill, organised with high degree of attention to details, ability to collect, and analyse complex data sets.
  • Excellent communication and interpersonal skills, with the ability to effectively collaborate with stakeholders at all levels.
  • Ability to adapt to changing priorities and manage multiple tasks concurrently.
Qualifications
  • JDE experience preferred.
  • Proven experience in a Customer Solutions or Accounts Payable roles, purchasing or supply chain.
  • Well-developed interpersonal and communication skills to influence people working across internal and external interfaces.

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