Contract Support Specialist

3 weeks ago

Melbourne, Victoria, Australia CBRE Full time

About the Role:

We are seeking a highly organized and detail-oriented Contract Support Coordinator to join our team at CBRE. As a key member of our contract support team, you will provide comprehensive administrative support to our clients, ensuring seamless day-to-day operations and exceptional customer service.

Key Responsibilities:

  • Manage sickness, absence reporting, and holiday tracking to maintain a positive workplace culture.
  • Handle timesheets and expenses with precision, ensuring accurate financial transactions.
  • Maintain comprehensive people records, including training and onboarding for new starters.
  • Ensure compliance with quality, health, safety, and environment (QHSE) standards.
  • Facilitate meaningful Supplier Management reviews to drive business growth.
  • Keep shared drives and client electronic records organized and current.
  • Safeguard the integrity of financial transactions and ensure compliance in Work in Progress (WIP) management.
  • Create accurate purchase orders for sub-contractors and process invoicing efficiently.
  • Drive initiatives for Preventative Maintenance compliance and enhance team efficiency.
  • Provide training and support to your team, fostering strong relationships with colleagues and clients.
  • Assist in compiling the Site/Area Monthly Contract Review Pack, showcasing achievements.
  • Actively identify and implement innovative solutions across the contract.
  • Manage the ordering of materials, parts, and PPE with attention to detail.

About You:

  • Attention to detail and strong organizational skills.
  • A proactive, adaptable approach to problem-solving.
  • Excellent communication and relationship-building abilities.
  • Experience with administrative systems.
  • A basic understanding of contract terms, project management, and maintenance processes, with knowledge of Simpro or Mysupplier.

What We Offer:

  • Flexible work options to support your work/life balance.
  • Opportunities for professional development and career advancement.
  • A range of benefits focused on health, wellbeing, and community engagement.

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