Senior Company Secretary

4 days ago

Sydney, New South Wales, Australia beBeeCompanySecretary Full time
Job Description

This role is responsible for providing company secretarial services to clients, ensuring the quality of work and running board meetings. The successful candidate will work closely with the team on daily activities related to company secretarial matters, including company formation, maintaining governance structures, completing statutory filings, and non-statutory compliance matters.

  • Key Responsibilities:
  • Assist in managing company registers, preparing and lodging ASIC forms, drafting resolutions and other statutory documents, monitoring ASIC debt status, and ensuring corporate governance standards are met.
  • Coordinate and lodge forms with ASIC for changes of company details, ensuring timely and accurate submissions.
  • Prepare and organize meeting packs for board meetings and committees, ensuring consistency, clarity, and high-quality materials.
  • Provide excellent service to clients by addressing their inquiries promptly and professionally.
  • Oversee all requested tasks and be responsible for a portfolio of clients, handling a wide range of company secretarial duties including incorporation and deregistration of companies, preparation of minutes, resolutions, and attending client meetings, updating and maintaining statutory filings and corporate records, changing in shareholdings and directorships, providing advisory service to clients on company secretarial matters, handling non-statutory matters such as due diligence on clients and opening of bank accounts, ensuring timely billing of accounts through correct time writing and support cash collection.
  • Monitor and ensure progress of internal compliance obligations of the team to be reported to local/group compliance on a regular basis.
  • Evaluate and maintain up-to-date knowledge of legal and regulatory standards.

Benefits:

  • A competitive salary package.
  • A supportive and collaborative team environment.
  • The opportunity to work with a diverse range of clients.

Requirements:

  • A qualification in Corporate Governance or diploma/degree in related disciplines (law, accounting, business and finance).
  • A minimum of 5 years of relevant experience in a similar position, preferably in a legal, corporate secretarial, or financial services environment.
  • Strong communication skills, with the ability to manage multiple tasks efficiently and within deadlines.
  • Excellent time management skills, attention to detail, and the ability to prioritize and execute tasks effectively.
  • Solid client-facing experience and experience attending board meetings in person and preparing board minutes.
  • Fluent in English both verbally and written.

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