Senior Office Coordinator

1 week ago

Brisbane, Queensland, Australia beBeeFacilities Full time $75,000 - $85,000
Job Description

We are seeking a detail-oriented professional to ensure our head office runs safely, smoothly, and efficiently.

  • Coordinate day-to-day facilities services, liaising with contractors and building management.
  • Support planned maintenance, inspections, and compliance with health, safety, and fire regulations.
  • Assist with space planning, office relocations, and expansion projects.
  • Provide vendor administration, monitoring service levels and supporting negotiations.
  • Contribute to risk management, emergency preparedness, and sustainability initiatives.
  • Help deliver workplace events and services that enhance employee engagement and wellbeing.
  • Provide administrative support across office services including supplies and mail management.
  • Assist with expenditure tracking and capital works planning.

Key Responsibilities:

  • Facilities coordination and liaison.
  • Maintenance support and compliance.
  • Space planning and relocation.
  • Vendor administration and negotiation.
  • Risk management and sustainability.
  • Employee engagement and wellbeing.
  • Office services and supply management.
  • Budget tracking and capital planning.

Requirements:

  • Detailed oriented with excellent organizational skills.
  • Ability to coordinate multiple tasks and priorities.
  • Strong communication and interpersonal skills.
  • Knowledge of facilities management principles and practices.
  • Experience in maintenance coordination and vendor administration.

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