Current jobs related to Executive Assistant - Melbourne, Victoria - Westpac
-
Executive Assistant to Chief Executive Officer
3 weeks ago
Melbourne, Victoria, Australia CS Executive Group Full timeAbout the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.You will support the CEO in managing relationships with key internal and...
-
Executive Assistant to Chief Executive Officer
3 weeks ago
Melbourne, Victoria, Australia CS Executive Group Full timeAbout the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...
-
Strategic Executive Support Specialist
3 weeks ago
Melbourne, Victoria, Australia CS Executive Group Full timeAbout the RoleThis is a full-time position for an Executive Assistant to the Chief Executive Officer located in Sydney. The successful candidate will provide high-level executive support to the CEO, including strategic schedule management to optimize the CEO's focus on critical tasks.The role supports the CEO in managing relationships with key internal and...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia MJD Recruitment Full timeExecutive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at MJD Recruitment. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our business.Key Responsibilities:Manage complex calendars, schedules, and itineraries for senior...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia MJD Recruitment Full timeExecutive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at MJD Recruitment. As an Executive Assistant, you will provide administrative support to our senior executives, ensuring the smooth operation of our business.Key Responsibilities:Manage complex calendars, schedules, and itineraries for senior...
-
Executive Assistant
2 months ago
Melbourne, Victoria, Australia Engage Personnel Full timeExecutive Assistant OpportunityAn exciting opportunity has arisen for an experienced Executive Assistant to join our team at Engage Personnel. As an Executive Assistant, you will provide high-level administrative support to our Partners and Associates, ensuring the smooth operation of our Litigation practice.About the Role:Liaise with clients and...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia NetApp Full timeJob Title: Executive AssistantJob Summary:We are seeking an experienced Executive Assistant to provide administrative support to our VP's of NetApp's Worldwide Customer Success organization. The ideal candidate will have a proven track record of providing exceptional support to senior-level executives, with a strong focus on confidentiality, discretion, and...
-
Executive Assistant
1 month ago
Melbourne, Victoria, Australia Michael Page Full timeAbout the RoleWe are seeking an experienced Executive Assistant to provide high-level administrative support to our executive team. The successful candidate will have a proven track record of supporting senior executives and possess excellent organizational skills, attention to detail, and excellent communication abilities.Key ResponsibilitiesProvide...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia Sodexo Full timeJob Title: Executive AssistantAre you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience supporting senior-level executives in a fast-paced environment? We are seeking a skilled Executive Assistant to join our team at Sodexo.Key Responsibilities:Provide administrative support to the Executive...
-
Executive Assistant
2 months ago
Melbourne, Victoria, Australia Engage Personnel Full timeExecutive Assistant OpportunityAn exciting opportunity has arisen for an experienced Executive Assistant to join our team at Engage Personnel.About the Role:This is a fantastic opportunity to work with a top-tier law firm in Melbourne CBD. As an Executive Assistant, you will provide high-level administrative support to Partners and Associates who practice in...
-
Executive Assistant
1 month ago
Melbourne, Victoria, Australia Engage Personnel Full time{"title": "Executive Assistant", "subtitle": "Join our team as an Executive Assistant to support Partners and Associates in Litigation.", "content": "Are you a highly organized and detail-oriented individual looking for a challenging role in a dynamic and entrepreneurial law firm?We are seeking an Executive Assistant to join our team in Melbourne CBD. As an...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia Charterhouse Full timeExecutive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at Charterhouse. As the right-hand person to two Executive Directors, you will be responsible for providing high-level support in a fast-paced environment.Key ResponsibilitiesManage complex diaries and email systemsEngage with stakeholders at...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia Charterhouse Full timeExecutive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team at Charterhouse. As the right-hand person to two Executive Directors, you will be responsible for providing high-level support in a fast-paced environment.Key Responsibilities:Manage complex diaries and email systemsEngage with stakeholders at...
-
Executive Assistant
2 months ago
Melbourne, Victoria, Australia Engage Personnel Full time{"title": "Executive Assistant", "subtitle": "Support Partners and Associates in Litigation", "content": "Are you a highly organized and motivated individual looking for a challenging role in a dynamic environment?We are seeking an Executive Assistant to join our team in Melbourne CBD. As an Executive Assistant, you will provide administrative support to...
-
Executive Assistant
1 month ago
Melbourne, Victoria, Australia Hatch Full timeJob Title: Executive AssistantAt Hatch, we are seeking an experienced Executive Assistant to join our team in Melbourne, Victoria, Australia.About the RoleThis is a full-time position that will suit an experienced Executive Assistant who is a self-starter, enjoys accountability, and can work both autonomously and within a team.Key ResponsibilitiesAct as a...
-
Executive Assistant
2 months ago
Melbourne, Victoria, Australia Cabrini Health Full time{"title": "Executive Assistant", "description": "Job SummaryCabrini Health is seeking an experienced Executive Assistant to provide high-level administrative support to our senior executives. As a key member of our team, you will be responsible for managing complex schedules, coordinating travel arrangements, and preparing confidential documents.Key...
-
Executive Director of Operations
1 month ago
Melbourne, Victoria, Australia Six Degrees Executive Full timeGeneral Manager Opportunity at Signature Hospitality GroupSix Degrees Executive is partnering with Signature Hospitality Group, the home of The Sporting Globe Bar and Grill, to find a talented General Manager to lead their operations, learning and development, and marketing functions.About the RoleThe General Manager will play a pivotal role in driving...
-
Accounting Assistant
2 weeks ago
Melbourne, Victoria, Australia Six Degrees Executive Full timeAbout the opportunitySix Degrees Executive is seeking a skilled Assistant Accountant to join their finance team. This is a 12-month full-time contract role with the opportunity to be extended up to 14 months. Key responsibilities include:Preparing manual journal entries and assisting with basic account reconciliations while addressing queries from Finance...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia AusNet Services Ltd Full timeAbout the RoleWe are seeking an accomplished and enthusiastic Executive Assistant to join our team at AusNet Services Ltd. As an Executive Assistant, you will provide high-level strategic executive support and business administration to the office of the Executive General Manager, Group Operations, and the broader leadership team.Key...
-
Executive Assistant
4 weeks ago
Melbourne, Victoria, Australia Engage Personnel Full timeAbout the RoleThis is an exciting opportunity to join a stable and well-established firm of Chartered Accountants in the Melbourne CBD. As an Executive Assistant, you will provide high-quality administrative and organisational support to enable the success of the Executive team.Key ResponsibilitiesManage the Executive team's diaries and coordinate...
Executive Assistant
2 months ago
We are seeking an experienced Executive Assistant to provide high-level support to two senior leaders in our Private Wealth division. As a key member of our team, you will play a critical role in ensuring the smooth operation of our business.
Key Responsibilities- Diary management, including coordination of meetings, conferences, and preparation of agendas, documents, and presentation material.
- Coordination of team and external guest meetings, including managing invite lists, meeting rooms, setup, and materials.
- Coordination of leadership team key meetings, including preparation of agendas and presentation material as required.
- Coordination of team events, functions, training, and conferences, including distribution of invitations, collation of replies, liaison with venue and catering staff, etc.
- Ensure all mandatory training across teams is complete.
- Initiate and coordinate staff movements, including documentation, technology setup, security access, and stakeholder liaison for new entrants, transfers, separations, and desk moves.
- Facilitate the onboarding and induction process for new starters within the team.
- Collation of documents/packs to support meetings on a daily basis.
- Managing and coordinating annual leave plans across teams and job families.
- Act as the primary point of contact for all other administrative roles within private wealth and with other major stakeholders.
- Updating and managing Knowledge Management tools, such as team intranet and SharePoint sites.
As a valued member of our team, you will have the opportunity to work with a dynamic and growing business, with a focus on creating better futures together. We offer a supportive culture, competitive remuneration, and a range of benefits, including flexible working arrangements, professional development opportunities, and a comprehensive employee assistance program.
Requirements- Prior experience in an Executive Assistant role, supporting senior/executive leaders (ideally from a financial services background).
- Exemplary Office 365 skills (Word, PowerPoint, Excel, and OneNote).
- Excellent communication skills.
- Ability to self-manage, work autonomously, and make decisions.
- Strong planning and organizational skills, with the ability to manage multiple tasks at any given time.
- Ability to liaise with staff and clients at all levels, with the gravitas to hold senior stakeholders to account.
- A working style that is team-oriented and flexible.
If you are a motivated and experienced Executive Assistant looking for a new challenge, please click on the APPLY button to submit your application. We look forward to hearing from you.
