Estimating and Administration Support Specialist

2 days ago

Sydney, New South Wales, Australia beBeeEstimator Full time $120,000 - $200,000

Job Title: Estimating and Administration Support Specialist

Bid and Estimating Administrator Role

As a detail-oriented administrator, you will provide crucial coordination and support to estimators and bid managers, ensuring tender processes run smoothly and efficiently from start to finish.

This role involves working closely with the team to coordinate and update project records, manage client documents, and ensure updates are tracked and shared with the team.

Key Responsibilities:
  • Monitor tender portals for expressions of interest (EOI's) and requests for tender (RFT's)
  • Set up and maintain project records in our ERP and CRM systems
  • Create and manage SharePoint folders, access, and documentation
  • Work with the team to coordinate and update confidentiality deeds, bid programs, budgets, and organisational charts
  • Manage version control of client documents, ensuring updates are tracked and shared with the team
  • Manage tender communications, including requests for information (RFI's) and coordinate responses from the team
  • Schedule and organise tender review meetings and prepare supporting packs and presentations
  • Assist with coordinating debriefs following unsuccessful tenders to support continuous improvement

This role can be based in either our Sydney or Brisbane office. We are seeking a highly organised individual with a sharp eye for detail and the ability to juggle competing priorities in a deadline-driven environment.

Requirements:
  • Previous experience in an administrative or coordination role ideally with exposure to bids, tenders, estimating, or construction
  • Strong Microsoft Office and document management skills
  • Experience with SharePoint or similar systems is advantageous
  • Excellent written and verbal communication skills
  • A collaborative, team-focused approach and willingness to learn the pre-contracts/bids process

We offer a range of employee benefits, including bonuses for successful projects. This is an exciting opportunity to grow a rewarding career in the construction industry in a supportive and collaborative team.

We value teamwork, adaptability, and innovation in our employees.

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