Office Facilities Coordinator

3 days ago

City Of Brisbane NewcastleMaitland Sydney, Australia beBeeFacilities Full time $90,000 - $120,000

Job Overview

The role of Facilities Manager is crucial in ensuring the smooth operation of our offices. As a key member of our team, you will be responsible for coordinating all aspects of facilities management, including project coordination, office fit-outs, and vendor management.

Key Responsibilities
  • Project Coordination & Office Fit-Outs: You will oversee the end-to-end handover process, ensuring seamless transition into business-as-usual operations for new or refurbished offices.
  • Vendor Management: Act as on-ground Single Point of Contact (SPOC) for all office fit-outs, refurbishments, and relocations, collaborating with global facilities team to ensure alignment with DWF standards and timelines.
  • Health, Safety & Compliance: Lead implementation and monitoring of Occupational Health & Safety (OH&S) and DWF Health & Safety policies across all Australian office locations.
  • Risk Management & Documentation: Identify and mitigate facilities-related risks, especially in office-based environments, maintaining accurate records of inspections, incidents, maintenance logs, and compliance reports.
Requirements
  • Australian OH&S Certification: Proven experience in professional services office environment.
  • Strong Organisational Skills: Strong organisational and multitasking skills, strong attention to detail.
  • Leadership Skills: Hands-on leadership and problem-solving skills and experience.

About the Role

This exciting opportunity calls for a qualified Facilities Manager to lead our Brisbane office relocation project on a 6-month full-time basis.

Your Key Performance Indicators

  • Manage Vendor Relationships: Manage vendor relationships, including contract negotiation, SLA adherence, and performance reviews.
  • Coordinate Maintenance: Coordinate maintenance, repairs, and service contracts, ensuring timely delivery and quality standards.
  • Develop Preventative Maintenance Schedules: Develop, implement, and communicate preventative maintenance schedules for all facilities assets.
  • Maintain Accurate Records: Maintain accurate records of inspections, incidents, maintenance logs, and compliance reports.

You'll enjoy working with us if:

  • Strong Communication Skills: Excellent verbal and written communication skills with stakeholder management abilities.
  • Familiarity with Building Systems: Familiarity with building systems, safety protocols, and vendor coordination including Contract handling and SLA measurements.
  • Knowledge of Accounting and Finance Principles: Understanding of accounting and finance principles, experience planning and maintaining facility budgets.

We offer:

A challenging and rewarding role that requires your expertise and passion for facilities management.

Further Information

Please note that this job description may not be comprehensive and we reserve the right to amend it at any time.

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