Senior Facilities Coordinator

18 hours ago

City Of Brisbane NewcastleMaitland Sydney, Australia beBeeFacilitiesManagement Full time $80,000 - $120,000
Facilities Management Opportunity

A strategic opening exists for a skilled professional to assume responsibility of managing office facilities, ensuring seamless operations and employee experience.

This role will be based in Brisbane, primarily focusing on the relocation of our office. There may be occasional travel to Newcastle and Sydney to assist with office management and the opening of our Newcastle office.

Key Responsibilities:
  • Project Coordination & Office Fit-Outs:
    • Oversee the end-to-end handover process, ensuring transition into business-as-usual operations for new or refurbished offices.
  • Health, Safety & Compliance:
    • Lead the implementation and monitoring of occupational health & safety policies across all Australian office locations.
  • Vendor & Contract Management:
    • Manage vendor relationships, including contract negotiation, SLA adherence, and performance reviews.
  • Preventative Maintenance & Emergency Preparedness:
    • Develop, implement, and communicate preventative maintenance schedules for all facilities assets.
  • Daily Facilities Operations:
    • Oversee day-to-day operations across DWF's Australian offices, including cleaning, waste management, and utilities.
  • Risk Management & Documentation:
    • Identify and mitigate facilities-related risks, especially in office-based environments.
  • Stakeholder Collaboration:
    • Work closely with internal stakeholders to ensure facilities meet operational needs.
  • Reporting & Analytics:
    • Prepare and present reports, including vendor performance and service delivery metrics.
  • Global Standards Integration:
    • Ensure integration and implementation of global facilities standards, policies, and procedures.
Requirements:
  • Australian OH&S certification and proven experience in a professional services environment
  • Proven experience in multi-site facilities management, preferably in office environments
  • Strong organisational and multitasking skills and attention to detail
  • Self-starter and willingness to proactively manage the facilities function
  • Excellent verbal and written communication skills with stakeholder management abilities
  • Familiarity with building systems, safety protocols, and vendor coordination including Contract handling and SLA measurements
  • Knowledge of Mechanical, Electrical, Plumbing, HVAC, and other technical building systems
  • Understanding of accounting and finance principles, experience planning and maintaining facility budgets
  • Landlord liaising
  • Hands-on leadership and problem-solving skills and experience
  • Good data gathering, analysis, and reporting skills
  • Experience in handling internal audits
  • Experience with office fit-outs, refurbishments, and managing office space transitions from vendors and landlords
  • Office leasing knowledge

Preferred Qualifications: Certified Facility Manager credential, or equivalent; Five years of facilities management experience

  • Facilities Coordinator

    2 days ago

    Brisbane, Australia Advent Facilities Management Full time

    This is a full-time hybrid role for a Facilities Coordinator. The Facilities Coordinator will be responsible for managing national clients accounts across all property sectors, providing exceptional customer service, coordinating job work orders on behalf of clients, while engaging with various stakeholders, employees, and suppliers. The role is located in...

  • Facilities Coordinator

    2 days ago

    Brisbane, Queensland, Australia VOAO Facilities Full time

    VOAO Facilities Management is growing and looking for a Facility Coordinator who's ready to schedule like a pro, coordinate with internal trades and trusted contractors, get out on-site for inspections and audits, assist with scopes and quotes (and learn along the way), and be part of a small team that backs each other and celebrates wins.We're looking for...

  • Facilities Coordinator

    2 days ago

    Brisbane, Queensland, Australia VOAO Facilities Full time

    VOAO Facilities Management is growing and looking for a Facility Coordinator who's ready to schedule like a pro, coordinate with internal trades and trusted contractors, get out on-site for inspections and audits, assist with scopes and quotes (and learn along the way), and be part of a small team that backs each other and celebrates wins.We're looking for...

  • Facilities Coordinator

    4 days ago

    Newcastle-Maitland, Australia Bendigo Advertiser Full time

    Join to apply for the Facilities Coordinator role at Bendigo Advertiser2 days ago Be among the first 25 applicantsJoin to apply for the Facilities Coordinator role at Bendigo AdvertiserIntroductionThe OpportunityThe Catholic Diocese of Maitland-Newcastle is seeking an experienced and proactive Facilities Coordinator to join our dedicated Property team. This...

  • Facilities Coordinator

    3 days ago

    Newcastle, New South Wales, Australia Bendigo Advertiser Full time

    Join to apply for the Facilities Coordinator role at Bendigo Advertiser2 days ago Be among the first 25 applicantsJoin to apply for the Facilities Coordinator role at Bendigo AdvertiserIntroductionThe OpportunityThe Catholic Diocese of Maitland-Newcastle is seeking an experienced and proactive Facilities Coordinator to join our dedicated Property team. This...

  • Facilities Coordinator

    1 week ago

    Newcastle, Australia Catholic Diocese of Maitland-Newcastle Full time

    **Introduction**: The Opportunity The Catholic Diocese of Maitland-Newcastle is seeking an experienced and proactive Facilities Coordinator to join our dedicated Property team. This vital role ensures the effective operational management of Diocesan buildings and facilities, creating safe, compliant, and efficient environments that support our agencies and...

  • Facilities Coordinator

    12 hours ago

    Brisbane, Australia HAYS Full time

    Facilities Coordinator Brisbane City **Your new company** Hays Facilities Management works with a number of key corporate clients and portfolios across Brisbane CBD, and we currently require a contract Facilities Co-ordinator for a three-month assignment in the city. This role works closely with Facilities Managers and Senior Management on a large...

  • Facilities Coordinator

    7 days ago

    Newcastle, Australia Catholic Diocese of Maitland-Newcastle Full time

    **Introduction**: The Opportunity The Catholic Diocese of Maitland-Newcastle is seeking an experienced and proactive Facilities Coordinator to join our dedicated Property team. This vital role ensures the effective operational management of Diocesan buildings and facilities, creating safe, compliant, and efficient environments that support our agencies and...

  • Senior Facility Services Coordinator

    3 days ago

    Newcastle-Maitland, Australia beBeepropertymanagement Full time $40,000 - $45,000

    We are seeking a skilled Facilities Management Professional to join our team in the North region of DB Cargo UK.Key Responsibilities:

  • Facilities Coordinator

    2 days ago

    Brisbane, Queensland, Australia Scentre Group (Owner of Westfield destinations in Aus and NZ) Full time

    Facilities Coordinator – Westfield CarindaleJoin to apply for the Facilities Coordinator – Westfield Carindale role at Scentre Group (Owner of Westfield destinations in Aus and NZ)Your opportunityWe have a great opportunity for a Facilities Coordinator to join our team at Westfield Carindale.Reporting to the Assistant Facilities Manager, you'll support...