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Administrative Coordinator

2 months ago

Darwin city centre, Northern Territory, Australia Ignite Recruitment Full time
About the Organization

Ignite Recruitment is a leading provider of professional services, specializing in the prosecution of serious crimes against federal law. Our team handles complex cases involving drug trafficking, fraud, and terrorism, ensuring justice is served and communities are protected.

About the Role

This APS4 Administrative Assistant role is a key position within our organization, supporting legal professionals by managing office operations, assisting with case preparation, and liaising with courts and stakeholders. The successful candidate will be responsible for ensuring smooth workflows and providing exceptional administrative support.

Key Responsibilities
  • Provide specialist and general administrative support to legal professionals
  • Manage office activities, including procurement, facilities, and security
  • Support case administration and prepare for court proceedings
  • Offer business and digital litigation systems support
  • Liaise with courts and manage diaries
  • Deliver executive support, including secretariat services
  • Maintain records and ensure data integrity
  • Build and maintain strong relationships with internal and external stakeholders
  • Respond to inquiries and provide timely, accurate advice
  • Identify and escalate issues when necessary
  • Participate in learning and development activities to enhance skills
Requirements
  • Proven experience in a professional services environment
  • Strong administrative skills with attention to detail
  • Ability to provide specialized advice in a professional or technical area
  • Flexibility to adapt to changing work demands and priorities
  • Excellent time management and organizational skills
  • Strong collaboration and communication abilities
  • Experience in decision-making with a proactive approach to problem-solving
  • Demonstrated use of judgment, initiative, and drive