Project Coordinator

2 weeks ago


Arundel, Queensland, Australia Ventia Full time

About the Role

We are seeking a highly organized and detail-oriented Project Coordinator to provide essential administrative and office support to our team. This is a unique opportunity for a motivated individual who excels in administrative support, takes initiative, and is eager to advance in their career.

Key Responsibilities

  • Governance Meeting Coordination
    • Schedule and manage delivery PM meetings, including invitations, agendas, and minutes
    • Collect and organize contributions from attendees
    • Maintain action and decision registers
    • Update the annual governance meeting schedule
    • Coordinate monthly report contributions with the management team
    • Upload meeting documentation to SharePoint
  • Team Administration
    • Manage the Org Chart for Delivery Teams
    • Support the GCISolutions Administration email Inbox
    • Update team contact and email distribution lists
    • Assist with new starter onboarding
    • Help organize monthly morning teas and team events
  • Office Management
    • Oversee weekly supply of consumables and catering orders
    • Coordinate goods and invoice receipting
    • Manage site depot cleaning and visitor liaison
    • Support warehouse inventory and calendar management
    • Assist with the claims process

What's on Offer

  • Full-time, permanent opportunity in an established contract with longevity
  • Flexible, supportive, and inclusive work environment
  • We take your career seriously, helping you learn and grow with access to programs including the Ventia Academy, the Essential Leader Program, and Women Leading program
  • Ventia has partnered with reputable organizations to offer discounts on Health Insurance, Banking, flights, accommodation, car hire, car leasing, and more
  • Access to a variety of wellbeing initiatives, including Ventia's Healthy Minds and Healthy Bodies programs
  • Join an ASX-listed organization

About You

  • Degree or Professional qualification in Business Administration, or equivalent qualification (preferred)
  • Current driver's license
  • Ability to work from our office
  • Experience in a similar role in a fast-paced, high-volume environment
  • Demonstrated time management, organizational, and time management skills
  • Intermediate SAP skills and understanding of the Accounts Payable and Receivable processes would be highly regarded
  • Intermediate to advanced skills in the MS Office suite of applications – Word, Excel, Outlook, PowerPoint
  • Experience managing a range of stakeholders in a multi-disciplinary environment
  • Good communication and relationship building skills
  • Demonstrate ability to be flexible and adaptable, and work with limited supervision
  • The ability to play a pivotal role in building and maintaining positive relationships

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