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Executive Assistant to the Executive Director

2 months ago

Sydney, New South Wales, Australia The Garvan Institute Of Medical Research Full time
Job Opportunity

We are seeking an exceptional Executive Assistant to provide professional administrative support to the Executive Director and Chief Operating Officer at The Garvan Institute of Medical Research.

About the Role

This is a 6-month parental leave cover position, with the possibility of extension. The successful candidate will be responsible for:

  • Providing executive-level administrative support, including diary management and scheduling
  • Managing correspondence for the Executive Director, including phone calls and emails
  • Providing secretarial support for Garvan Leadership Team meetings and other committees
  • Ensuring the smooth functioning of the Executive Office, including greeting visitors and maintaining stationery and office equipment
  • Administering Workday processes, including managing approvals and generating invoices
About You

We are looking for an experienced administrative professional with a strong background in executive support, office administration, and secretarial tasks. The ideal candidate will have:

  • Well-developed verbal and written communication skills
  • Demonstrated problem-solving skills and ability to work autonomously
  • High level of integrity and ability to maintain confidentiality
  • Excellent time management skills and ability to multitask
  • Advanced computer skills, including fluency in software packages such as Word, Excel, and PowerPoint
About Garvan

The Garvan Institute of Medical Research is an independent Medical Research Institute in Sydney, delivering scientific and clinical impact on a global basis. We are proud to be one of Australia's largest and most highly regarded MRI's, with a vision for global leadership in discoveries to impact human health.

We promote a diverse workplace and are committed to the principles of equity, diversity, inclusion, and belonging. We are always looking for culture 'add', not culture 'fit', and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively.

To apply for this position, please submit your application with a CV and cover letter as one document, stating why you are interested in this role.