Media Planning and Buying Professional

We are seeking a Senior Media Operations Specialist to join our team. The successful candidate will have experience in media operations, finance, or account management and be able to work closely with media planners and buyers to ensure all campaign activity is accurately loaded into the system in line with approved media plans.

The ideal candidate will have a deep understanding of both traditional and digital media workflows, as well as experience managing offshore or distributed teams. They will be responsible for ensuring monthly evidence packages are complete, accurate, and aligned to media plans, and will be able to identify operational inefficiencies and propose actionable solutions.

Key Responsibilities:

• Work closely with media planners and buyers to ensure all campaign activity is accurately loaded into the system in line with approved media plans.
• Challenge inconsistencies or unclear evidence requirements, aligning final submissions with client requirements and audit-readiness standards.
• Lead the collection, validation, and submission of required evidence to support client billing – including Certificates of Compliance (CoCs), supplier invoices, and supporting matrices.
• Serve as the subject matter expert on evidence requirements and compliance standards, guiding the media team on what must be documented, how, and why.
• Partner with offshore and onshore media and finance teams to manage timelines, share best practices, and ensure alignment on deliverables and quality expectations.
• Review, identify, and challenge discrepancies between media plans, system entries, and submitted documentation, escalating and resolving issues before they delay invoicing.
• Maintain and optimize tracking tools, such as invoice splitting matrices and campaign documentation logs, to support accurate and timely submission.
• Develop and implement process improvements that reduce manual labor, increase accuracy, and improve the visibility of plan-to-evidence alignment.
• Ensure all campaign data and supporting documents are submitted in line with EO closures.
• Act as the operational bridge between media teams and finance, fostering accountability and driving better integration of media and commercial workflows.

• Minimum 5 years of experience in media operations, finance, or account management, with a deep understanding of both traditional and digital media workflows.
• Proven experience working with complex, global clients and navigating intricate media ecosystems, with the ability to quickly absorb and operate within brand-specific processes and governance structures.
• Experience managing offshore or distributed teams, with strong communication and coordination skills.
• Demonstrated expertise in handling media documentation, activity logging, and compliance-driven processes.
• Advanced Excel skills and confidence managing complex trackers and reconciliation matrices.
• High attention to detail and strong organizational skills, with the ability to prioritize effectively and thrive under pressure.
• Problem-solving mindset with the ability to identify operational inefficiencies and propose actionable solutions.
• Strong interpersonal and communication skills, capable of guiding media teams, influencing without authority, and challenging the status quo constructively.

We offer a competitive salary and benefits package, including opportunities for career growth and professional development. Our team is passionate about delivering exceptional results and making a positive impact in the industry.

If you are a motivated and experienced professional looking for a new challenge, please submit your application, including your resume and a cover letter outlining your relevant experience and qualifications. We look forward to hearing from you