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Administrative Coordinator

2 months ago

Melbourne, Victoria, Australia World Vision Full time

An exciting opportunity has arisen for an Administrative Coordinator to contribute to the success of World Vision Australia's Australia First Nations Program.

This permanent full-time role will provide high-level administrative management and operational support to AFNP teams, harnessing your professional skills, creativity, and passion for working with First Nations communities.

Main Responsibilities:

  • Provide financial support to metro and remote field-based teams, ensuring timely payments for services/expenditure for project activities in accordance with WVA policies and procedures via Dynamics D365.
  • Offer support, training, and problem-solving for AFNP staff on specific issues with credit card acquittals.
  • Support project managers and facilitators in making logistical and travel arrangements for project activities, including flights, accommodation, car hire, and managing travel processes for AFNP field teams.
  • Assist the hiring manager in completing onboarding for new staff, including initial WVA/AFNP introductions to policies.
  • Liaise with the Property Team on the coordination of AFNP fleet vehicles leases, repairs, maintenance, and payment of invoices.
  • Request and coordinate risk register updates from project managers for informing the overall AFNP risk register.
  • Review new contracts and identify specific clauses that need highlighting in regard to safeguarding, fraud, or other concerns.
  • Scheduling and minute-taking for meetings as required.
  • Lead AFNP SharePoint Filing & Folder review process and promote sound information management processes across AFNP.

Requirements:

  • Year 12 and/or vocational training relevant to a professional administrative role.
  • Experience in Administration/office management and coordination.
  • Good knowledge of Microsoft Office, particularly Dynamics D365.
  • Strong written and verbal communication.
  • Scheduling, organizing, and a high attention to detail.
  • Time management and the ability to respond quickly.
  • Flexible and proactive mindset.

Working for World Vision:

At World Vision, you'll be part of a global community that's passionate about making a difference in the lives of children and families. As an Administrative Coordinator, you'll be working with a talented team that's dedicated to creating positive change. Join us and be part of a journey that's changing the world, one step at a time.