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Administrative Assistant

1 week ago

Melbourne, Victoria, Australia The Royal Women's Hospital Full time
About the Role

As a comprehensive administrative support professional, you will play a vital role in ensuring efficient daily operations of neonatal services at The Royal Women's Hospital. Your primary responsibilities will include assisting nursing management with calendar coordination, scheduling meetings, and handling clerical tasks to support seamless neonatal service functions.

A regular day in this role will see you:

  1. Manage and coordinate the NICU management team's diary
  2. Schedule and organize department meetings
  3. Prepare and distribute meeting documents
  4. Provide general administrative support to the NICU management team
  5. Perform data entry and generate reports
  6. Assist with administrative tasks for the recruitment process
  7. Participate in general administrative tasks
Key Responsibilities
  • Coordinating the NICU management team's schedule
  • Scheduling and organizing department meetings
  • Preparing and distributing meeting documents
  • Providing administrative support to the NICU management team
  • Data entry and report generation
  • Supporting the recruitment process
About You

We are looking for an individual with excellent communication and interpersonal skills, including the ability to build and maintain strong relationships with a diverse range of stakeholders. Your attention to detail and ability to multitask will contribute to the seamless management of neonatal services.

You will bring with you:

  1. Demonstrated experience in administration and customer service, including 1+ years experience in a healthcare setting
  2. High level of computer literacy with a range of applications including MS Office
  3. Familiarity with databases and accurate data entry skills
  4. The ability to use sound judgement when dealing with people in stressful situations