Executive Assistant to Group CEO

4 days ago

Box Hill North, Victoria, Australia St Vincent De Paul Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Group CEO and Senior Leadership Team.

Key Responsibilities
  • Oversee the daily operations of the CEO's office, managing schedules and handling correspondence.
  • Support the SLT with meeting coordination, minute-taking, and follow-up on action items.
  • Prepare executive papers, reports, and presentations.
  • Facilitate communication between the organization and external partners, including government departments and community service stakeholders.
  • Coordinate travel, events, and off-site meetings for the CEO and SLT.
  • Ensure strict confidentiality and professionalism in managing sensitive information.
  • Identify opportunities to improve administrative processes and enhance the efficiency of the CEO's office.
Requirements
  • A degree in Business Administration or equivalent.
  • Extensive experience providing high-level executive assistance, ideally in a not-for-profit setting.
  • Exceptional organizational skills with the ability to manage multiple deadlines and competing priorities.
  • Strong communication skills—both written and verbal—with the ability to liaise effectively with diverse stakeholders.
  • Experience in project coordination and familiarity with SharePoint (desirable).
  • Ability to work autonomously and solve problems with a practical, solutions-oriented approach.
  • High degree of computer literacy, including advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook).
What We Offer
  • Salary packaging providing employees in the community sector with tax benefits over and above their salary.
  • Flexible working model – Hybrid working environment.
  • We believe in families, so we like to provide a family-friendly environment in which to work.
  • We offer a place where you know you are contributing to a firm committed to helping others. We are passionate about #Social Justice.
  • We have some great talent who are happy to share their experience and skills to help you on your way.
  • We live and breathe our values.
About Us

St Vincent de Paul Society Victoria is a leading not-for-profit organization that provides practical welfare support, advocacy, and friendship to the most vulnerable members of our community. We have a wide network of over 12,000 volunteers who work tirelessly to make a difference in the lives of others.

We are passionate about making a positive impact in the community and are committed to our mission of respecting the dignity of all people and encouraging them to take control of their destiny.

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