Exceptional Administrative Support Specialist

7 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $90,000 - $110,000

We are looking for a highly skilled Administrative Support Specialist

The ideal candidate will provide exceptional administrative support to ensure the smooth running of our Front Office.

Key Responsibilities:
  • Ensure seamless day-to-day operations in the Front Office
  • Manage all reception duties, including telephone and switchboard responsibilities
  • Meet and greet visitors, directing them appropriately
  • Arrange and serve beverages and catering at all meetings and functions
  • Provide high-level administrative support to the team
  • Order office supplies as required
  • Maintain and order kitchen supplies, inclusive of setting up and cleaning coffee machines in all business kitchens
  • Report any defects and maintenance issues. Follow up to ensure satisfactory completion
  • Manage Central Real mail to Teams/Clients
  • Maintain, improve, and enforce compliance with office policy manuals and procedures
  • Coordinate client meetings, ensuring agendas and attachments are circulated and available
  • Coordinate Combined Team Meetings, including agendas
  • Assist with internal and external events
  • Update marketing content and event calendars
  • Update the company website when necessary
  • Support presentations in PowerPoint and Canva
  • Conduct market research
  • Enter data into databases
About You:
  • A minimum 1-3 years of experience in a similar role
  • Demonstrated expertise as an accomplished and professional Office Assistant
  • Proficient computer skills with excellent working knowledge of MS Word, Excel, and Outlook
  • Ability to plan and prioritize work assignments effectively
  • Well-developed written and verbal communication skills
  • Able to work independently with minimal supervision
  • A motivated self-starter with a strong work ethic
  • Experience using office machinery (fax, printer, copier, phone systems, etc.)

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