Administrative Professional

1 week ago


Melbourne, Victoria, Australia FourQuarters Recruitment Full time

Job Title: Executive Assistant/ Office Manager

About FourQuarters Recruitment:

We are a reputable boutique recruitment agency specialising in financial services placements. Our team is dedicated to providing exceptional service to both clients and candidates.

Job Summary:

We are seeking an experienced and proactive Executive Assistant/ Office Manager to join our client's team. As a key support role, you will be responsible for providing administrative assistance to the management team, ensuring the smooth operation of the office, and maintaining high standards of professionalism.

Key Responsibilities:

  • Administrative Support: Provide general administrative support to the management team, including handling mail, processing paperwork, and maintaining accurate records.
  • Office Coordination: Coordinate and maintain the office environment, ensuring a clean, safe, and productive workspace.
  • IT Support: Assist with IT issues, including troubleshooting and resolving technical problems.
  • Asset Management: Maintain and update asset registers, including company subscriptions and IT equipment.
  • ASIC Compliance: Support with ASIC process and maintenance, including searches and registration.
  • Project Filing: Manage project filing and group structure documentation.
  • Entity Setup: Assist with setting up new entities and updating internal systems.
  • EA Support: Provide basic EA support to senior managers, including handling correspondence and arranging meetings.

About You:

We are looking for an experienced EA, PA, or Office Manager who has worked within a professional or financial services environment. You will be highly organised, detail-oriented, and possess excellent communication and problem-solving skills. A proactive and independent individual with experience in office management and administrative support is essential for this role.

How to Apply:

Apply online through our website, or contact Sarah Roberts at sroberts@fourquarters.com.au for more information.



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