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Budget Forecasts Specialist

3 weeks ago

CoomaMonaro, Australia beBeeCostController Full time $100,000 - $140,000
Job Description

The successful candidate will be part of a Commercial Team, working within an integrated project controls function across Germany and Australia. Reporting to the Project Controlling Manager/Project Commercial Manager and with a functional reporting line to the Head of Controlling in Germany.

The role involves ensuring efficient management and control of project costs, providing financial support, guidance, and oversight for specific business projects. Collaborating closely with all project functions, maintaining robust Cost Control Procedures, and assisting the implementation of a comprehensive Cost Control System.

Responsibilities include generating, updating, and maintaining reports on income, expenditure, and financial transactions. Ensuring compliance with contractual and governance requirements and facilitating accurate reporting for cost control, cost forecasting, monthly cost reporting, financial reporting, and enabling timely decision-making on the project.

The role supports the Project Commercial Manager in developing cost control processes and procedures to work closely with Onshore/Offshore cost control and Onshore/Offshore project schedulers to ensure all progress and cost are seamlessly managed, monitored, and reported in upstream and internal project and cost reporting processes.

Key Responsibilities
  • Liaise with all Voith project functions and accounting/administrative functions on cost control matters.
  • Ensure that implemented systems and procedures meet requirements of the Contract and internal processes.
  • Assist with preparing monthly IPA process and cost reports for Onshore and Offshore.
  • Assist with preparing quarterly CTC process for Onshore and Offshore.
  • Assist project stakeholders with monthly valuation and cost analysis reports, forecasting, and cost to complete.
  • Undertake regular audits and make plausibility checks of the cost control system to ensure faultless and highly accurate reporting of the project's forecasts of margin.
  • Report any errors or misuse of the cost control system that can lead to deviations to the set targets and respective impacts in the financial reports.
  • Prepare any other analysis or report that may be required by the Project Commercial Manager to verify, clarify, or highlight the project's cost-to-date, or cost/margin forecast, invoice, and accounts reconciliation.
  • Ensure that budget forecasts, progress monitoring, cost reporting, financial reporting, and corrective action information systems procedures meet specific projects' requirements.
  • Work together as a team with Cost Control, Accounting, Finance staff, and scheduling staff.
  • Participate in reviewing subcontract tenders and returnable schedules in respect of pricing and budget analysis.
  • Be actively involved in establishing project controls procedures, developing WBS and schedules, progress measurement systems, change management systems, risk registers, etc., and project chart of accounts and financials.
  • Support the implementation of Project Controls processes and practices including initial WBS and Cost coding structures in conjunction with Onshore/Offshore Controlling Team.
  • Ability to supervise creation of large complex schedules and perform reviews.
  • Responsible for analysing project cost and schedules performance against the control plan and communicates reasons for variance and plans to mitigate to management.
  • Provide an auditing function for projects against project control procedures and suggest corrective action for any non-conformance or weakness detected.
  • Actively participate to support Snowy project audits including Offshore and Onshore budgets and cost.
  • Provide projects with financial assistance for special requirements such as claim preparation or recovery schedule formation.
  • Develop complex costing analysis, acceleration cost calculations, and the financial impacts of schedule changes to the project.
  • Participate in monthly cost and budget review meetings and present results and impact in coordination with the Controlling department in Australia/Germany.
  • Working with Planners/Schedulers, assist to establish and report cost against weekly work plans/schedules and packages, progress curves, histograms.
  • Establish sound cost control and cost forecasting routines and well-versed in project cost management.
  • Ensure upstream contract compliance in respect of cost claiming, reporting, and recording.
  • Thoroughly understand and advise other functions on implementation of our ITC Schedule and cost recovery avenues to ensure proper management and protection of the financial interests of the project.
  • Ensure that all records are methodically archived in line with procedures as the project progresses.
  • Prepare and/or coordinate reports and identify new ways of managing and visualising data to enable ease of analysis of progress and including in reporting internally and externally, as required.
  • Manage cash flow forecasts with Onshore and Offshore teams.
  • Assist in the preparation of progress claims and cost reporting for work completed, monitor receipt of payment, and escalate issues and disputes to the Commercial Manager for decision.
  • Work with Project Control function Onshore and Offshore to measure progress, performance, and collation of data for analysis, reporting, and progress claims.
  • Develop a strong understanding of the subcontract and head contract to enable proper management of the financial interests of the project.
  • Develop suitable tools to assist projects in establishing accurate cost and financial forecasting.
  • Advise on options to assist maximum cost recovery on the project in line with the Contract framework.