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Senior Office Coordinator

2 weeks ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $70,000 - $100,000
Job Summary

We are seeking a highly organized and detail-oriented Commercial Administrative Assistant to provide administrative support to our Regional Commercial Director.

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The ideal candidate will have previous experience in an administrative role, excellent verbal and written business communication skills, and the ability to multitask and prioritize tasks in a dynamic environment.

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Responsibilities include:

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  • Providing administrative support to the Regional Commercial Director, including diary management, meeting coordination, and minute-taking">
  • Collating and submitting monthly reports in coordination with relevant departments">
  • Coordinating logistics for trade shows and exhibitions, including travel arrangements, display materials, and presentations">
  • Liaising with external creative and graphic design agencies for project deliverables and collateral updates">
  • Maintaining marketing and client databases, ensuring regular cleansing and data accuracy">
  • Supporting the development and maintenance of in-house marketing collateral and communication materials">
  • Coordinating purchase orders and expense reconciliation with external agencies">
  • Conducting competitor research and mystery shop calls to gather market intelligence">
  • Serving as the custodian of the Sales and Marketing budget, maintaining an up-to-date Excel tracker for quick reference and providing monthly reports that highlight any discrepancies or areas requiring attention">
  • Organizing and maintaining accurate filing systems, records, distribution lists, and contact databases">
  • Researching VIP guests and coordinating amenities or special requests in partnership with Guest Experience">
">Requirements">

To be successful in this role, you will need:

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  • ">
  • Previous experience in an administrative role">
  • Exemplary verbal and written business communication skills">
  • Ability to multitask, prioritize, and handle conflicting demands in a dynamic luxury service-oriented operation">
  • Professional, resilient, and able to maintain composure when handling complaints or concerns">
  • Strong attention-to-detail with a focus on delivering quality while meeting deadlines at all times">
  • People-oriented with a suitable sense of humor, charm, and outstanding personal presentation">
  • Solid knowledge of all Microsoft applications with emphasis on word processing, Excel, and Outlook email">
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This is an exciting opportunity to join our team and contribute to the success of our organization. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

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