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Prime Contract Administrator

3 weeks ago


Sydney, New South Wales, Australia beBeeContract Full time $200,000 - $240,000

Job Summary:

This role involves providing effective support in the administration and management of prime contracts between clients and our organization.

The position reports to the Project Director and functionally to the GBU Manager of Prime Contracts, where duties include implementing the Prime Contract Management Program, monitoring compliance with project/prime contract completion requirements, and facilitating strategies for effective management of commercial matters.

Key Responsibilities:

  • Develop and implement a Prime Contract Management Program consistent with the prime contract and Project Management Plan.
  • Assess prime contract general terms and conditions to identify areas of risk, such as ambiguities, conflicts, or deviations from the scope of work.
  • Coordinate with other project team members to address commercial/contractual items that may arise during project execution and require action.
  • Participate in project-related meetings, prepare necessary materials, track actions, and manage working relationships with relevant departments to facilitate prime contract administration.
  • Support implementation and management of a program to recognize and identify progress/performance concerns, prepare changes/variations as needed, and manage timely resolution under applicable provisions.
  • Develop and maintain tools and processes to support contract compliance, sound administration, and reporting for the Project Director/Project Management Team, including logs, registers, dashboards, reports, and other materials.
  • Coordinate the development and delivery of ongoing project training on prime contract management principles and facilitate identification, preparation, and resolution of changes/variations and claims.
  • Coordinate effectively with clients and stakeholders to resolve complex business-related issues.
  • Communicate effectively verbally and/or in writing regarding all commercial matters, including preparation of key materials, drafting of correspondence, memos, guidance notes, chronologies, narratives, and position papers related to project commercial matters and issues.
  • Assist with the development and capture of contemporaneous records and production of information necessary to substantiate project commercial matters.