Documentation Specialist
1 week ago
As a key figure in our organization, you will play a pivotal role in optimizing our rail network by efficiently managing formal documents and reports for Network Development, Assets, and Maintenance (NDAM) and ensuring alignment with the Integrated Management System (IMS) and other document management systems.
The ideal candidate will be responsible for:
- Coordinating internal and external workgroups, facilitating planning and interface meetings, and negotiating access and integration with various workgroups.
- Familiarizing with our Document Management Systems and standards, collaborating with NDAM stakeholders for document review and approval, and advising on document format and design.
- Identifying and implementing procedural improvements, managing and issuing document numbers for controlled documents.
- Maintaining document filing and metadata in the IMS.
- Internal document control through formatting and proofreading and ensures best practices and continuous improvement in the administration of NDAM formal documents.
We are looking for a detail-oriented individual with excellent organisational skills and proficiency in Microsoft Office. Your communication abilities and knack for building relationships with stakeholders will be key to your success.
The successful candidate will possess:
- Demonstrated experience in a role responsible for complex and/or high-volume business administration.
- Proficiency with Microsoft Office, particularly Word, Excel, Teams, and Planner.
- Strong understanding of document management systems.
- Excellent communication skills, including report writing and presenting.
- Confident decision-making and problem-solving skills.
- Efficient time management skills, including the ability to prioritise work to meet business objectives.
We value diversity, inclusivity, and respect in the workplace and are committed to creating an environment that reflects the communities we serve.
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