Executive Support Coordinator

2 weeks ago

Sydney, New South Wales, Australia Stitch Recruitment Full time

About the Role:

We are seeking an experienced Executive Support Coordinator to join our client’s dynamic team in Sydney CBD. As a key member of the support staff, you will play a vital role in ensuring the smooth operation of the office and providing exceptional administrative support to the Directors.

Responsibilities:

  • Provide high-level administrative support to the Directors, including diary management, travel coordination, and document preparation;
  • Ensure the office runs smoothly on a daily basis, including maintaining accurate records, managing supplies, and coordinating events;
  • Develop and maintain relationships with suppliers and vendors to ensure seamless service delivery;
  • Collaborate with the CFO to manage general invoicing, expense reporting, and financial administration for the team;
  • Streamline internal processes, onboard new staff, and manage facilities to optimize office efficiency;
  • Coordinate internal and external corporate events, including venue selection, catering, and logistics;
  • Manage social media platforms, create engaging content, and update the company website to promote brand awareness;
  • Supervise the Junior Administrator and provide guidance and support as needed;
  • Assist the wider team with administrative tasks as required.

Requirements:

  • Previous experience as a Personal Assistant, Office Manager, or Team Assistant;
  • Knowledge of the Property or Real Estate industry is highly regarded;
  • Advanced Microsoft Office skills, including Excel, Word, and PowerPoint;
  • Proactive attitude, excellent problem-solving skills, and ability to multitask;
  • Familiarity with marketing principles and social media platforms.

What We Offer:

  • A competitive salary up to $95,000 per annum + superannuation;
  • Generous quarterly team incentives and regular team-building events;
  • A year-end team holiday incentive;
  • A collaborative and inclusive work environment in Sydney CBD, close to public transport;
  • Ongoing professional development opportunities.

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