Project Coordinator

3 weeks ago


Jandakot, Australia Ventia Full time

Project Coordinator

Ventia is seeking a skilled Project Coordinator to join our team in Main Roads WA. The successful candidate will assist in the planning and control of project execution, monitoring costs, and ensuring compliance with project outcomes, specifications, and environmental and safety requirements.

This role will be based at the Main Roads depot in Jandakot and will report directly to the Construction Superintendent.

Key Responsibilities

  • Monitor road construction project and contract management functions
  • Manage project-related document control activities, ensuring accurate record keeping and timely communication across stakeholders
  • Develop client relationships from contract award to delivery
  • Assist the Construction Superintendent in monitoring and providing accurate reporting on project performance and progress
  • Generate weekly, monthly, and quarterly contractual reporting as required
  • Prepare site-specific work orders for subcontractors and subsequent purchase orders
  • Liaise with and prepare payment schedules in response to contractor claims and variations
  • Submit practical completion documentation to clients
  • Certify monthly payments to works contractors
  • Participate with the Construction and Commercial Manager on contractual matters, including subcontract and supplier arrangements
  • Work with the finance team to assist with monthly progress claims
  • Assist with organisation and material preparation for toolbox meetings
  • Other administrative duties as required

About You

  • Demonstrated knowledge and experience as a Projects Administrator in a similar industry
  • Advanced skills in Microsoft Excel and Power BI, highly desired
  • Intermediate experience in MS Suite (Word, Visio, PowerPoint, and Outlook)
  • Excellent communication and writing skills
  • Demonstrated ability to perform accurate and rapid data processing
  • Strong attention to detail and organisational skills

About Ventia

Ventia is a leading infrastructure services company operating across Australia and New Zealand. Our clients are the owners and operators of assets critical to our local communities. We pride ourselves on working smart, safely, and sustainably, harnessing the latest technologies and brightest minds.

Diversity

Ventia is enriched by the diverse experiences, talents, and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGBTQIA+, Women, Veterans, and spouses, and people with disabilities.


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