Executive Coordinator

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $74,275 - $108,990
Job Title: Executive Coordinator

We are seeking an experienced and skilled executive coordinator to join our team.

  • This is a full-time position based in Melbourne, VIC.
  • The successful candidate will be responsible for providing high-level administrative support to the Commercial team.

About The Role:

The executive coordinator will provide overall administrative and logistical support including diary management, travel bookings, coordinating events, preparing and scheduling communications, documents and presentations, reporting, records management, processing accounts/invoices/purchase requisitions/expenses, minuting meetings as well as managing the day-to-day activities of the General Manager Project Controls and General Manager Commercial.

In addition, the executive coordinator will provide support to the Executive Assistant Commercial and Commercial SLT as necessary.

Key Responsibilities:
  • Oversee and coordinate Management diaries, which will include scheduling and calendar planning.
  • Monitor and respond to communications
  • Provide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers
  • Develop and maintain the records management system, ensuring that information is accurate, up-to-date and stored safely
  • Manage financial records such as expenses, invoices and purchase requisitions
  • Coordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to relevant stakeholders
Requirements:
  • Certificate II, III or IV in Business Administration or equivalent experience
  • Strong background as an executive assistant or similar
  • Experience providing support at a senior level
  • Intermediate to advanced knowledge of the Microsoft Office Suite and Sharepoint
  • Ideal experience within construction/engineering or related industries, including on-site project experience
  • Strong knowledge of administrative practices as well as document and records management procedures and processes
  • BASIC KNOWLEDGE OF ACCOUNTING AND DATA MANAGEMENT PRACTICES

This role offers a dynamic work environment with opportunities for growth and development.

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