Executive Administrator

1 week ago

Brisbane, Queensland, Australia beBeeOffice Full time $80,000 - $115,000
Job Description">

We are seeking a highly skilled and experienced Office Manager to join our team. As a key member of our management team, you will play a crucial role in supporting the smooth running of our business.

">

Your primary responsibility will be to oversee and manage our firm's workflow, ensuring that all tasks are completed efficiently and effectively. This will involve coordinating with staff members, managing client relationships, and maintaining accurate records.

">

Additionally, you will be responsible for assisting with preparation of fees and client communications, supervising and mentoring the administration team, and providing proactive support to our accountants to free up their time for client work and strategic leadership.

">

Key responsibilities include:

  • Coordinating and managing the firm's workflow.
  • Managing client relationships, including onboarding and exits (ethical/engagement letters).
  • Overseeing and maintaining client files and correspondence.
  • Assisting with preparation of fees and client communications.
  • Supervising and mentoring the administration team.
  • Providing proactive support to the Accountants to free up their time for client work and strategic leadership.
  • Liaising with the ATO and ASIC for client matters (lodgements, tax returns, activity statements, corporate documents).
  • Assisting with establishing new entities (Trusts, Companies).
  • Creating and maintaining standard templates and processes.
  • General administration tasks (filing, scanning, archiving, document management).
">Requirements and Qualifications">

To succeed in this role, you will have:

  • A minimum of 2 years' administration experience (accounting industry preferred).
  • Knowledge of Xero, BGL, and the ATO portal (advantageous).
  • Strong verbal and written communication skills.
  • A proactive, detail-oriented mindset with the ability to work both autonomously and collaboratively.
  • A positive, approachable attitude and willingness to support both clients and colleagues.
">Benefits">

This is a full-time office-based position (9am–5pm, Monday to Friday) that offers a competitive salary package, opportunities for career growth and development, and a supportive and collaborative work environment.

">

As an Office Manager, you will have the opportunity to work closely with our management team, contribute to the success of our business, and develop your skills and expertise in a dynamic and innovative work environment.

">About You">

Our ideal candidate will have a strong background in administration, excellent communication and interpersonal skills, and the ability to work effectively in a fast-paced environment.

">

They will also be proactive, self-motivated, and able to prioritize tasks and manage competing deadlines.

">

If you are a motivated and results-driven individual who is passionate about delivering exceptional service and support, we encourage you to apply for this exciting opportunity.

"]],

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