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Finance and Payroll Specialist

2 months ago

Port Lincoln, Australia City of Port Lincoln Full time
Job Summary

The City of Port Lincoln is seeking a highly skilled Finance and Payroll Officer to join our team. As a key member of our finance department, you will be responsible for ensuring the accurate and timely processing of payroll, maintaining compliance with relevant laws and regulations, and supporting the financial health of the organisation through effective budget management and reporting.

Key Responsibilities
  1. Payroll Management
  • Process payroll accurately and on time for all employees in line with Enterprise Bargaining Agreement, and applicable awards/legislation.
  • Maintain payroll records, salary packaging, including deductions, benefits, and taxes.
  • Address payroll-related issues or discrepancies, such as incorrect payments or employee queries.
  • Provide payroll and finance support for return to work claims in accordance with councils Workplace Return to Work Procedure.
  • Undertake leave audits as required.
  • Ensure compliance with applicable laws and regulations related to payroll and taxation.
  • End of financial year reporting including year end reporting to the ATO for payroll and superannuation.
Reconciling Transactions across the General Ledger and Subledger
  • Review and verify the accuracy of transactions recorded in both the general ledger and subledger to ensure consistency.
  • Perform regular reconciliations between the general ledger and subledger, identifying and resolving discrepancies.
  • Investigate discrepancies or errors identified during reconciliation and make necessary adjustments to correct them.
  • Prepare detailed reconciliation reports and maintain thorough documentation of the reconciliation process for audit purposes.
General
  • Collaborate with various departments to gather financial data and provide support for financial decision-making.
  • Communicate financial policies and procedures to staff and management.
  • Monthly BAS reconciliation for review and reporting to the ATO.
  • Build and maintain positive relationships with external vendors, auditors, and financial institutions.
  • Report incidents, near misses, injuries, property damage, and identified hazards.
  • Take reasonable care to protect their own safety and the health and safety of others.
  • Follow reasonable instruction on health and safety and injury management.
  • Actively participate in training and WHS programs as required.
  • Any other responsibilities in line with the position as assigned by the Manager and/or Port Lincoln City Council.
Requirements
  1. Minimum of 3+ years proven experience in a payroll officer position.
  2. Strong knowledge of accounting principles and financial regulations.
  3. Demonstrated experience with financial management software and payroll systems.
  4. Effective communication skills with the ability to communicate with other staff, external stakeholders in the resolution of routine and usual matters.
  5. Ability to work independently and as part of a team.
Desirable Qualifications
  1. A tertiary qualification in Accounting, Finance, or a related field.
  2. Advanced Excel functions and tools, such as pivot tables and macros for data analysis and reconciliation tasks.
  3. Experience supporting internal audits, particularly in the areas of financial reconciliation and reporting.
  4. Knowledge and understanding of local government legislation, guidelines, and standards relevant to the area of operation.
Key Performance Indicators
  1. Payroll Accuracy and Timeliness: 100% of payrolls processed accurately and on time, measured by the number of payroll errors or late payments relative to total payrolls processed.
  2. Debtor Collection Efficiency: At least monthly reporting of outstanding sundry debtor balance reviews and debt collection processes.
  3. Reconciliation Accuracy: 100% of general ledger and subledger reconciliations completed without discrepancies, reflecting the precision and thoroughness of reconciliation activities.