Executive Office Secretary

1 day ago

Melbourne, Victoria, Australia beBeeSecretary Full time $89,946 - $95,374
Job Title: Executive Office Secretary

This is a critical role within our organisation, requiring excellent communication and organisational skills to provide high-level secretariat support to executive committees.

The successful candidate will have relevant experience in a similar role, with the ability to plan and prioritise tasks efficiently. They will also possess strong attention to detail, with excellent communication and interpersonal skills.

This position offers a unique opportunity to work in a fast-paced environment, supporting senior executives and contributing to the smooth operation of our office.

Responsibilities:
  • Provide secretariat services for executive committees, including coordinating meetings, preparing agendas and minutes, and monitoring action item registers.
  • Compile documents for submission to executive committees, ensuring compliance with our style guide and timely distribution to committee members.
  • Support senior executives in ensuring effective meeting management and decision recording.
  • Collaborate with other team members to achieve branch and organisational objectives.
Requirements:
  • Relevant work experience in a secretariat or administration role.
  • Ability to plan and prioritise tasks efficiently in a fast-paced environment.
  • Strong attention to detail and excellent communication skills.
  • Capacity to engage and work collaboratively with others.
  • Sound judgement and problem-solving skills, with the ability to interpret and apply policies and procedures.
  • Proficiency in Microsoft Word and Excel, as well as records management systems and databases.
Benefits:

We offer a dynamic and supportive work environment, with opportunities for professional growth and development. Our organisation values diversity and inclusion, and we encourage applications from candidates with diverse backgrounds and experiences.

The successful candidate will be asked to answer two behavioural questions and submit their resume, highlighting key outcomes and achievements in previous roles.

How to Apply:

Please submit your application, following the instructions outlined above.

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