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Office Administrator
2 months ago
Hitachi Vantara is seeking an experienced Office Administrator to provide administrative support to our Canberra office. As a key member of our team, you will be responsible for ensuring the smooth day-to-day operation of the office, providing administrative support to other functions or branches as needed, and taking on special projects or tasks to support the Australia/New Zealand organization.
Key Responsibilities:- Manage the office, ensuring it is operational and supports business requirements, including receiving and managing visitors, ordering catering and office supplies, and processing invoices.
- Manage and distribute mail in/out of branch daily and coordinate couriers.
- Manage office documents and destruction bin, maintain kitchen and office area, and ensure a safe working environment.
- Liaise with building management and other suppliers as necessary, organize quotes with various suppliers for repairs and maintenance, and order access passes and keys for Hitachi Vantara office.
- Share relevant communications with staff in the office, oversee and coordinate office space/seating planning, and coordinate office events and functions.
- Provide general administration support to the office on an as-needs basis, including printing, scanning, or binding documents, and assist with onboarding of new hires.
- Organize room booking, conference call, and Teams setup for meetings, support the coordination of internal and external meetings, and provide point of contact and general administration support for other remote offices as allocated.
- Previous experience in a corporate environment or similar role.
- Excellent Microsoft Word, Excel, PowerPoint, and Outlook skills.
- Experience in platform databases is an advantage.
Hitachi Vantara is a global team of innovators harnessing engineering excellence and passion for insight to co-create meaningful solutions to complex challenges. We turn organizations into data-driven leaders that can make a positive impact on their industries and society.
We're proud to be an equal opportunity employer and welcome all applicants for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status, or any other protected characteristic. If you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.
