Legal Professional

We are seeking an experienced Legal Professional to join our dynamic team. As a Paralegal, you will play a pivotal role in optimizing internal processes and ensuring the integrity of our legal support systems.

Your primary responsibilities will include providing administrative support to solicitors, managing diaries, scheduling appointments, court dates, and deadlines, as well as maintaining physical and digital filing systems.

• Administrative Support
  • Draft, format, and proofread legal documents, including court forms, affidavits, contracts, and correspondence.
  • File and serve documents via Australian court portals.
  • Manage diaries, schedule appointments, court dates, and deadlines, ensuring compliance with court rules.
  • Maintain physical and digital filing systems, adhering to legal record-keeping standards.
  • Perform administrative tasks such as drafting documents and preparing costs agreements.
  • Assist with typing, reviewing/editing transcription as required.
  • Liaise with clients, barristers, solicitors, court staff, and other stakeholders for specified tasks.
  • Secretarial support for solicitors, including brief preparation, drafting, and sending correspondence, file openings, and booking conferences.
  • Engage in legal research, fact gathering, and information retrieval.
  • Prepare for and assist at trial.
  • Locate and interview witnesses.
  • Travel to court appearances and other meetings as needed.
  • Coordinate with solicitors and others to ensure timely completion of tasks.
• Client Liaison
  • Contact and conference with clients.
  • Assist with client onboarding, including conflict checks, engagement letters, and file opening.
  • Provide updates to clients under the direction of supervising solicitors.
• Document and Case Management
  • Photocopy and receipt, transmission, and recording of communications.
  • Create and maintain client files electronically on our practice management software.
  • Organize and archive files according to our firm's policies and legislative requirements.
  • Transcribe dictations, prepare briefs, and compile court bundles.
  • Coordinate with external stakeholders, such as barristers, mediators, and process servers.
• Financial and Billing Support
  • Assist with time recording, invoicing, and processing expenses in compliance with the Legal Profession Uniform Law.
  • Track payments and follow up on outstanding accounts.
  • Assist in BAS lodgements, data entry, and other account and invoice reconciliation tasks.
• Compliance and Office Coordination
  • Ensure adherence to firm policies, Australian legal ethics, and workplace health and safety standards.
  • Order office supplies, manage mail, and maintain office equipment.
  • Support ad hoc tasks, such as event coordination or marketing initiatives.
• Essential Skills and Experience
  • Minimum 1-2 years of experience in a legal or professional services role.
  • Proficiency in Microsoft Office Suite and legal software.
  • Strong understanding of Australian legal terminology, court procedures, and document formatting.
  • Excellent time management and ability to prioritize tasks under pressure.
  • Outstanding written and verbal communication skills.
  • Superior attention to detail.
  • Discretion in handling sensitive and confidential information.
  • IT savvy and capable of using online meeting resources.
  • The ability to work independently and as part of a team in a fast-paced legal environment.
  • The ability to relate with people from diverse backgrounds, be highly trustworthy, and exercise good judgment.
  • Knowledge of legal terminology, regulations, and court system or a strong willingness and ability to learn.
• Desirable Qualifications
  • Certificate III/IV or degree in Legal Services, Law, or equivalent higher qualifications.
  • Experience with e-filing systems.