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Project Coordinator
3 weeks ago
We are seeking a dynamic and experienced Project Coordinator to assist with special projects, ensuring they are delivered in a smooth, timely and profitable manner.
This role is ideal for someone who thrives in the details – from estimating and scheduling to proactive risk mitigation and excels at leading others with confidence and clarity. You'll work closely with Operations Manager, Sales Team, and Production to bring complex jobs to life, ensuring projects are delivered on time, to the highest standard.
Key Responsibilities:
- Identify and analyse critical paths for projects to ensure on-time delivery and efficient use of resources.
- Create and maintain project schedules, including critical path management.
- Develop contingency plans to address potential delays or issues.
- Collaborate with stakeholders to identify potential roadblocks and proactively address them.
- Communicate project progress with the broader team.
- Monitor and track project milestones with the broader team.
- Utilise project management software (Asana) and tools to create efficiencies.
Customer Management:
- Work with the Operations and National Sales Manager to understand, prepare, and make recommendations to improve the accuracy and efficiency of customer quotes and estimating processes.
- Take the lead role in managing large and complex customer projects, working with the Sales Team, Production, and Operations Manager to ensure timely and accurate project completion.
- Work with the sales team and production to create prototypes that will assist the business in winning more business, optimise production cycles, and minimise costs.
- Continuously look for other solutions for customers in quotes, either based on cost or ease of manufacture and client installation.
- Develop and maintain strong relationships with customers, partners, and suppliers to ensure project requirements are met and exceeded.
Process Improvement:
- Identify material and factory cost-saving ideas to achieve revenue growth goals.
- Foster a culture of continuous improvement, always seeking to identify ways to streamline processes and improve project outcomes.
Performance Management:
- Maintain a DIFCOT (Delivery in Full, Complete, and on Time) to business standard.
- Monitor project performance and provide regular updates to senior management, highlighting any risks or issues that may impact project delivery.
Leadership:
- Provide direction and clarity to cross-functional project teams — setting expectations, managing priorities, and ensuring alignment.
- Lead by example with strong communication, accountability, and follow-through.
- Coach and mentor team members to build capability and confidence.
- Act as the central point of coordination for all departments involved in special projects.
- Navigate difficult conversations with professionalism and influence, ensuring alignment on goals and execution.
- Champion a positive, high-performance culture across teams.
Values:
- Uphold the company's values of working collaboratively, getting things done fast and celebrating our wins.
