Executive Assistant, APS5, Australian Radioactive Waste Agency

5 days ago

Canberra, ACT, Australia Department of Industry, Science and Resources Full time
About the Role

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Executive. The successful candidate will be responsible for managing the SES calendar, inbox, and urgent information, as well as providing proactive administrative support, including advice and recommendations, contributing to the resolution of complex and sensitive issues.

Key Responsibilities:

  • Provide high-quality administrative support to the SES, including managing the calendar, inbox, and urgent information.
  • Contribute to the resolution of complex and sensitive issues, providing advice and recommendations as needed.
  • Develop and maintain strong relationships with internal and external stakeholders, including branch and Agency staff.
  • Prepare and draft reports, briefing notes, and other documents as required.
  • Undertake minor research and projects, data collection and analysis, and other tasks as needed.

Requirements:

  • Demonstrated experience arranging and providing high-level support for meetings and functions.
  • Proven experience as an executive assistant, personal assistant, or equivalent to a senior executive.
  • Effective organisation and time management skills, including the ability to prioritise, manage multiple tasks.
  • Presentation with exceptional professionalism, sound judgement, discretion, motivation, and initiative.
  • Ability to recognise and deal discreetly with confidential matters and exercise personal integrity.
  • Proven ability to effectively work under pressure and to tight time constraints and meet deadlines.
  • Excellent communication skills, including advanced written and verbal skills, including the ability to foster trust and cooperation and interpret and deliver complex information in a clear and simple manner.
  • Strong stakeholder engagement skills with a demonstrated ability to build and maintain relationships with diverse internal and external stakeholders.
  • A valid Australian driver's license.

Eligibility:

  • Be an Australian citizen or going to be granted Australian Citizenship before commencement.
  • Undertake a pre-employment security assessment and subsequent security clearance.
  • Be medically fit to undertake the duties of the job.

What We Offer:

The Department of Industry, Science and Resources offers a dynamic and supportive work environment, with opportunities for professional growth and development. We are committed to diversity and inclusion, and welcome applications from candidates from diverse backgrounds.

How to Apply:

To apply for this role, please submit your application online, including your current CV and a pitch explaining how your skills, knowledge, and experience will be relevant to this role and why you are the best candidate for the position. Please refer to our Applying for a position information for additional information on how to apply.

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