Administrative Support Specialist

1 week ago

Sydney, New South Wales, Australia beBeeExecutive Full time $180,000 - $240,000

Job Title: Executive Assistant to the Chief Financial Officer

Job Description:

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Financial Officer (CFO). The successful candidate will have a proven track record of delivering high-level administrative support across all aspects of the CFO's responsibilities.

The ideal candidate will be proactive, anticipating the CFO's needs and delivering timely, effective support. They will manage complex calendars, including meeting coordination, travel bookings, and event planning. Additionally, they will coordinate events, meetings, and functions for the Finance, Investor Relations, and Corporate Communications teams.

Key Responsibilities:

  • Provide high-level administrative support to the CFO.
  • Manage complex calendars, including meeting coordination and travel bookings.
  • Coordinate events, meetings, and functions for the Finance, Investor Relations, and Corporate Communications teams.
  • Handle incoming calls, emails, and correspondence with professionalism and discretion.
  • Prepare presentations, Board papers, and Committee documents.
Requirements:

To be considered for this role, you will need:

  • A minimum of 5 years' experience in an Executive Assistant role at Group Executive level.
  • A background in financial services or global/international companies.
  • Strong proficiency in Excel and PowerPoint, with a tech-savvy approach and familiarity with tools like Microsoft Copilot.
  • Demonstrated experience working independently, proactively, and displaying initiative.
  • Experience working in a highly confidential environment with senior stakeholders.
  • Highly organized with exceptional time management skills.
Benefits:

We offer a range of benefits, including:

  • Work from anywhere in Australia for up to one month each year.
  • An annual allowance to empower you to prioritize your personal wellbeing.
  • Study support and commitment to supporting professional development.
About Us:

We are committed to creating an inclusive workplace where diversity is celebrated. No matter your background or circumstances, we aim to provide an environment where you can thrive.

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