Site Operations Coordinator

4 weeks ago

Erskine Park, New South Wales, Australia CEVA Logistics Full time

About the Role

The Site Operations Coordinator will be a key member of the Central Administration Team in NSW, supporting operations at our Erskine Park site. This role provides professional assistance in key areas such as payroll, procurement, accounts payable, safety, quality, and reception/control tower to both internal and external stakeholders.

The successful candidate will work closely with the Site Manager and team to develop and maintain administration activities that facilitate the efficient operation of all sites. This includes ensuring all warehouse/administrative operational activities, processes, and systems relating to the operating of the site are facilitated to the company's contractual obligations and service standards to the customer.

Key Responsibilities

  • Administrative Support: Assist in daily site operations, including supporting the Site Manager and team with administrative, facility, and ad hoc tasks
  • Payroll Management: Oversee the weekly payroll process, ensuring employee details are accurate and timesheets are submitted within KPIs
  • Billing Management: Manage and process weekly/monthly billing, ensuring accurate data submission within KPIs
  • Procurement Support: Handle procurement needs, including raising purchase orders, sourcing cost-effective solutions, and processing supplier invoices promptly
  • Quality & HSE Compliance: Maintain site compliance with Quality, Health, Safety, and Environment standards, support HSE committee activities, and assist in audits
  • Continuous Improvement: Support site productivity and quality improvements, compliance, and audit requirements
  • Collaboration: Work with the Central Administration Team to ensure efficient site operations
  • Front Desk Operations: Manage front desk activities, including induction processes, customer interactions, and area upkeep

Requirements

  • Proficiency in MS Office including Excel (able to manipulate data, perform VLOOKUPS, work with Pivot tables, etc.) and capacity to learn new systems / technology
  • Strong communication, organisational, planning, and time management skills
  • Flexible and adaptable to changing priorities and demands
  • Self-starting and independent, and able to work well with others / in a team
  • Strong customer service orientation and focused on continuous improvement

About CEVA Logistics

CEVA Logistics is a global organisation that values diversity and inclusion. We believe that our employees are our greatest asset and are committed to providing a work environment that is inclusive, respectful, and supportive. We welcome applications from candidates who share our values and are passionate about delivering exceptional customer service.

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