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Events Manager

2 weeks ago

Sydney, New South Wales, Australia beBeeEvent Full time $75,000 - $99,000
Event Coordinator Role

The SailGP Championship is a high-energy water racing series where national teams compete in adrenaline-fueled battles at iconic stadium destinations worldwide. Top athletes pilot identical high-tech F50 catamarans, reaching speeds of up to 60 mph. Founded in 2018, SailGP is one of the world's fastest-growing sports and entertainment properties, now in its fifth season.

SailGP is a global organisation with defined values that shape its team culture: deliver quality, break boundaries, make an impact, stand together and strike a balance.

Key Responsibilities:

  • Coordinate regular meetings with internal departments, local teams, and stakeholders. Manage scheduling, agendas, and note-taking as requested.
  • Liaise with the Workplace Coordinator in London to support general administrative tasks for smooth regional office operation.
  • Create and maintain event presentations and planning decks, including event concepts, guides, recaps, and feedback.
  • Support project management software, working closely with the events team to ensure accountability and progress.
  • Assist Regional Director and Head of Event with budget tracking and upkeep
  • Support operations team on creating event schedules and run-of-shows.
  • Provide central administrative support between Event Leadership, Procurement, Finance, and Legal in the procurement process for events, including:
    • Raising purchase orders
    • Tracking progress and providing regular updates to Regional Director and Head of Event
    • Supporting procurement manager with RFP and Gatekeeper process
    • Tracking invoicing, payments, and event close-out
  • In line with the Workforce Coordinator, support implementing event staff travel and uniform coordination in your region.
  • Travel to events as needed to provide onsite support.

About You:

  • Experience in administrative or event planning roles (2+ years)
  • Strong attention to detail and accuracy while managing multiple projects
  • Proficient organisational, communication, and administrative skills
  • Able to communicate confidently and adapt communication style according to stakeholder needs
  • Able to work independently but values collaborative teamwork
  • Working knowledge of sports or live event industry is desirable but not essential

This role is crucial to the overall planning of events, ensuring the Event Leadership and Operations teams run smoothly.

This role offers a hybrid working model with a minimum of 3 days per week in the Sydney office. This role may involve some event travel.

SailGP is committed to building a team culture celebrating diversity, equity, and inclusion.