Principal Office Coordinator

3 days ago

Melbourne, Victoria, Australia Maddocks Full time

About Maddocks

We are a modern Australian law firm with a leading reputation. Our focus lies in exceptional service, operational excellence, and being at the forefront of employee experience. We collaborate closely with Australian and international businesses, organisations, and governments.

About the Role

We are seeking an experienced Legal Assistant with EA experience to join our high-performing secretary team within the Government Advisory group. Our team advises on a range of local and state government organisations in administrative law, dispute resolution, contracting, and procurement and tendering.

Responsibilities

  • Coordinate meetings and internal/external functions
  • Open and close matters, including e-filing and physical archiving via Aderant Expert and iManage systems
  • Enter time and prepare high-volume billing
  • Create, draft, edit, and format legal correspondence and documents
  • Reconcile expenses for authors on a monthly basis
  • Perform general administrative tasks

About You

We are looking for someone with:

  • EA experience
  • Understanding of legal terminology
  • Competent technical ability using Microsoft Office suite
  • Knowledge of Aderant Expert (advantageous)
  • Ability to produce accurate, high-quality work within set timeframes
  • Strong attention to detail
  • Experience in diary management
  • A personable, collaborative, and friendly disposition

Why Maddocks?

Maddocks is a great place to do great work. We foster a culture of collaboration, learning, and engagement. You will experience:

A Diverse and Inclusive Workplace

We promote diversity internally through our Maddocks Gender Equality, CALD, and Pride groups. We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency every year since 2004 and a Bronze Employer at the 2022 Australian Workplace Equality Index's LGBTQ Inclusion Awards.

Career Development

Learn and develop through structured learning and development programs at each stage of your career and study support programs.

Community Involvement

Give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

Work Flexibility

Work in a hybrid way with part of your week in the office and support to set up your home office.

Wellbeing and Benefits

Access to up to 20 weeks paid parental leave, discounted gym memberships, health insurance, salary continuance insurance, Employee Assistance Program, and parents and carers wellbeing programs.

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