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Facilities Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Facilities Coordinator/Administrators to join our team. As a key member of our operations team, you will be responsible for providing exceptional customer service and administrative support to meet the needs of our clients.
Key Responsibilities- Provide superior customer service to meet on-site client expectations.
- Assist in vendor management by ensuring subcontractors perform to required standards and inspecting vendors' work.
- Support financial processes to ensure timely and accurate completion of financial management requirements.
- Coordinate conference room bookings and prepare conference rooms for meetings, including ordering catering as required.
- Perform weekly consumables order, receive and store items, and provide receipts to the appropriate department for record-keeping.
- Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy.
- Organize specialty cleaning as required.
- Provide administrative support to the contract administrator to assist staff in obtaining and maintaining security clearances.
- Assist in carrying out safety procedures when needed and support the property risk management program.
- Follow established escalation and incident reporting procedures.
- Adhere to JLL's business conduct standards by ensuring compliance with guidelines, procedures, and strategies.
- Experience in administration/facilities/project related roles.
- Able to provide short-term support with short notice.
- Advanced Excel skills.
- Proficient in Microsoft office suite.
- Analytical and/or financial experience.
- Excellent communication, organization, and interpersonal skills.
- Goal-oriented with a focus on meeting performance targets.
- Ability to work well in a team environment.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. We are committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World's Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
