Executive Support Specialist
7 days ago
We are seeking a highly skilled Administrative Coordinator to join our Office Operations team at LeavePlus.
The successful candidate will embody our company values and contribute to the smooth running of our office while delivering exceptional service to our members, visitors, vendors, and employees.
Your key responsibilities will include:
- Customer Service: Deliver excellent service to our members, visitors, vendors, and employees by addressing enquiries, resolving issues promptly, and ensuring guests are welcomed and supported during their visit.
- Office Maintenance: Maintain a clean, organised, and presentable office environment by replenishing supplies, addressing maintenance requests, and liaising with the Facilities Coordinator and tradespersons as needed.
- Administrative Support: Provide administrative support to the Executive Assistant with tasks such as filing, photocopying, data entry, and managing the Office Management SharePoint folder.
- Expense Reconciliation: Process invoices for office supplies and reconcile monthly credit card expenses.
- On/Offboarding: Manage building access passes, prepare new starter packs, conduct office tours, and arrange home equipment collection.
- Calendar Scheduling: Oversee meeting room bookings, resolve scheduling conflicts, and coordinate logistics and catering for meetings.
- Event Support: Assist with planning and executing employee engagement events, including setup/pack-down, poster creation in Canva, and managing attendee lists.
This role requires strong communication skills, attention to detail, and the ability to work effectively in a fast-paced environment.
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Executive Support Specialist
5 days ago
Melbourne, Victoria, Australia MinterEllison Full timeYour RoleWe are seeking an enthusiastic and proactive Executive Support Specialist to join our Insurance & Corporate Risk team. As a key member of the team, you will be responsible for supporting the General Insurance and Sensitive Claims team.
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Executive Support Coordinator
7 days ago
Melbourne, Victoria, Australia AirTree Ventures Pty Full timeWe are seeking a skilled and proactive Operational Excellence Specialist to join our Executive Team at AirTree Ventures Pty. As an Operational Excellence Specialist, you will play a critical role in supporting the CEO and CFO, streamlining operations, and ensuring seamless execution of priorities. This is a unique opportunity to work closely with our...
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Executive Support Specialist
2 days ago
Melbourne, Victoria, Australia University of Melbourne Full timeAbout the RoleAs an Executive Officer, you will provide high-level support to the Executive Director and Academic Registrar, driving executive efficiency and enhancing university operations.Your responsibilities will include managing executive operations, supporting governance activities, coordinating high-level meetings, and driving process improvement.
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Project Execution Specialist
3 days ago
Melbourne, Victoria, Australia Amentum Full timeAbout the PositionWe are seeking a highly skilled Operations Specialist to join our team in support of Product Manager Force Protection Systems (PM FPS) and Product Manager Ground Sensors (PM GS). As an Operations Specialist, you will be responsible for providing operational execution at a site and region basis, with a focus on OCONUS experience.The...
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Healthcare Product Specialist
7 days ago
Melbourne, Victoria, Australia AustCorp Executive Full timeWe are seeking an experienced Medical Device Sales Representative to join our team at AustCorp Executive.This role will involve driving product sales growth, expanding patient referrals, and fostering strong relationships with key medical stakeholders.Main Responsibilities:Increase sales at existing sites through strategic engagement and product...
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Executive Quality Assurance Specialist
7 days ago
Melbourne, Victoria, Australia Six Degrees Executive Full timeAbout the CompanySix Degrees Executive is a well-established recruitment agency with a strong track record of delivering high-quality candidates to leading brands. Historically, we have partnered with companies in the food sector, providing them with exceptional talent to drive growth and success. Our dedication to quality and customer satisfaction has...
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IT Governance Executive
5 days ago
Melbourne, Victoria, Australia Spinnaker Support Full timeRequirementsExperience in establishing, and running, new and existing outsourcing / managed services in a structured disciplined environment.Ability to traverse the stakeholder stack – from Operational to Executive level in communications, thinking, and engagement.
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Executive Support Specialist
2 days ago
Melbourne, Victoria, Australia Rider Levett Bucknall RLB Full timeRider Levett Bucknall (RLB) is a leading independent construction, property, and management consultancy that delivers expert advice on major projects around the world.With a presence in 36 countries, our team of over 4,500 professionals provides a full range of services to maximise value in the built environment. Our service areas include Cost Management and...
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Executive Support Specialist
6 days ago
Melbourne, Victoria, Australia Global Retail Brands Australia Full timeWe have an exciting opportunity for a highly organised Executive Assistant to join our team at Global Retail Brands Australia. As the Deputy CEO's trusted advisor, you will play a key role in supporting high-level strategic initiatives and ensuring seamless day-to-day operations.About the Role:This is a unique opportunity to join a leading retailer and...
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Executive Governance Specialist
4 days ago
Melbourne, Victoria, Australia Revolut Full timeAt Revolut, we're looking for a skilled Executive Governance Specialist to provide expert governance support to our boards and committees in Australia and New Zealand. Your key responsibilities will include preparing agendas, circulating board and committee packs, and drafting minutes.The successful candidate will have up to 5 years of experience in a...
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Executive Support Specialist
10 hours ago
Melbourne, Victoria, Australia ADP Consulting Full timeWe are seeking a highly skilled and experienced Executive Assistant to join our team at ADP Consulting. As an integral member of our leadership team, you will provide administrative and organisational support to the CEO, ensuring the productivity, efficiency, and effectiveness of the team.Responsibilities:The successful candidate will be responsible for...
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Executive Support Specialist
7 days ago
Melbourne, Victoria, Australia Michael Page Australia Full timeCompany OverviewWe are a global leader in the business services industry, offering a dynamic and agile working environment that fosters an inclusive and enjoyable team culture with strong opportunities for career growth.Salary and BenefitsThe hourly rate for this position is $50-$60 per hour, with a temporary contract and 5 days spent in the office.Job...
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Executive Support Specialist
7 days ago
Melbourne, Victoria, Australia Tbwa ChiatDay Inc Full timeVerra Mobility is a leading provider of smart mobility solutions. We develop innovative technologies to enhance transportation safety and convenience worldwide.We collaborate with governments and municipalities across North America, Asia Pacific, and Europe to install safety cameras, including red-light, speed, and school bus stop arm cameras. Our connected...
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Events Specialist
2 weeks ago
Melbourne, Victoria, Australia Six Degrees Executive Full timeCompany OverviewOur client is a global organisation that brings together top-tier professionals to foster collaboration, growth, and innovation. They are renowned for their high-quality events that combine education, networking, and unique experiences. With a strong international presence, they create impactful opportunities for their members to connect and...
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Executive Support Specialist
6 days ago
Melbourne, Victoria, Australia AusNet Full timeAusNet is a leading provider of energy solutions, connecting renewable energy sources to local communities. We're committed to delivering high-quality services and supporting our customers through every stage of their energy journey.Job DescriptionThis is an exciting opportunity to join our team as a Senior Team Coordinator/Executive Assistant. In this role,...
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Executive Building Automation Specialist
3 days ago
Melbourne, Victoria, Australia Austcorp Executive Recruitment PTY Ltd Full timeJob OverviewAustcorp Executive Recruitment PTY Ltd is currently seeking an experienced BMS Project Manager to join our team in Melbourne. As a key member of our project management team, you will be responsible for overseeing the successful planning, execution, and completion of BMS projects. Key responsibilities include managing project timelines,...
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Executive Support Specialist
5 days ago
Melbourne, Victoria, Australia CitiPower and Powercor Australia Full timeAbout the Position:This exciting opportunity will see you join the team as a Senior Administrative Officer, providing high-level administrative support to our CEO and GM. As an experienced Executive Assistant, you'll be responsible for managing complex schedules, coordinating meetings and travel arrangements, and driving process improvements.In this role,...
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Executive Support Specialist
7 days ago
Melbourne, Victoria, Australia Intelerad Part timeAbout UsAt Intelerad, we believe in empowering healthcare professionals to make informed decisions quickly. Our medical imaging solutions streamline the flow of information, simplifying complex processes and maximizing efficiencies.We have established a strong presence globally, with nearly 800 employees located in offices across four countries. Our...
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Executive Support Specialist
2 days ago
Melbourne, Victoria, Australia State of Victoria Full timeIn this exciting role, you will have the chance to make a real difference in the lives of Victorians. The DFFH is committed to developing a well-equipped and highly motivated workforce, and we encourage applications from diverse backgrounds and abilities.As the Principal Adviser, Deputy Chief Executive Officer, you will work closely with the Deputy CEO to...
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Executive Support Specialist
1 week ago
Melbourne, Victoria, Australia The University of Melbourne Full timeAbout the PositionThe Faculty Executive Coordinator is a dynamic role that requires a high degree of organisation, adaptability, and communication skills. As a key member of the Strategy, Planning and Resources team, you will provide critical administrative support to the Dean's Office, SPR, and Academic Services.Your Key ResponsibilitiesSupport the...