Front Desk Coordinator

6 days ago

Sydney, New South Wales, Australia IIQAF Full time

At IIQAF, we are seeking a highly organized and detail-oriented Front Desk Coordinator to manage our front desk operations on a daily basis. As a key member of our team, you will be responsible for greeting and welcoming guests, directing visitors to the appropriate person and office, answering and screening incoming phone calls, and ensuring the reception area is tidy and well-stocked with necessary supplies.

Key Responsibilities
  • Greet and welcome guests, and direct visitors to the appropriate person or office
  • Answer and screen incoming phone calls, and forward messages to the relevant team members
  • Ensure the reception area is tidy and well-stocked with necessary supplies, including stationery, pens, and brochures
  • Provide basic and accurate information to guests and visitors, both in-person and via phone or email
  • Receive, sort, and distribute daily mail and deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk
  • Order front office supplies and maintain an inventory of stock
  • Update calendars and schedule meetings
  • Arrange travel and accommodations, and prepare vouchers
  • Keep updated records of office expenses and costs
  • Perform other clerical duties as required, such as filing, photocopying, transcribing, and faxing

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